BY

ANU K LEKSHMY
MCA III SEM.
INFORMATION

 It is the data that has been

processed into a form that is
meaningful to the user and
is of real value in the current
decision.
DATA

It is the raw material

used for producing
information.
OBJECTIVE

The main Objective of MIS

is to supply the information
for manager’s for decision
making in planning and
controlling operations
The Management Information
System can be sub divided
within itself to three:

1) Management

2) Information

3) System
MANAGEMENT

 Process or activity that

describes what the
managers do in the
operation of their
organization
INFORMATION

 Data are facts and

figures that are not
being currently used
and take the form of
historical records.
 Processed data is
Information.
SYSTEM

 It is a set of elements
joined together for a
common objective.
 A sub system is a part
of larger system.
 All systems are part of
larger systems.
DEFINITION OF “ MIS ”
 An integrated user-machine
system for providing information
to support operations,
management and decision making
functions in an organization. The
system usually utilizes computer
hardware and software ,manual
procedures , model for analysis,
planning , control and decision
making and a database.
Ω The structure of an
information system can
also be decided in terms
of the organizational
function which uses
information
Ω There is no standard
classification of
functions but a typical
set of functions in a
manufacturing
organization includes:::
♣ Sales and marketing subsystem
♣ Production subsystem
♣ Logistic subsystem
♣ Finance and accounting
subsystem
♣ Information processing
subsystem
♣ Personal subsystem
♣ Top management subsystem
 Each of these functions
has unique information
needs and each requires
information support
designed for it.
 A Management
Information Subsystem is
designed to support the
functional subsystems of
the organization.
Ω Each functional subsystem
requires applications to perform all
information processing related to
the function.
Ω Within each functional
subsystems there will be
applications for transaction
processing ,operational control ,
managerial control and strategic
planning.
ფ It includes all activities
related to the promotion
and sales of product and
services.
TRANSACTIONS

ფ Sales order
ფ Promotion orders etc..
OPERATIONAL CONTROL
AVTIVITY
ფ The day to day scheduling
of sales and promotion
efforts
ფ Periodic analysis of sales
volume by region ,product ,
customer.
ფ Hiring and training of the
sales force
MANEGERIAL CONTROL

Concerns with the overall

performance against a
managerial plan

Information for this may

include data on customers
,competitor products and sales
force requirements.
STRATEGIC PLANNING
ფ It involves consideration of
new markets and new
marketing strategies.
ფ Information for this include
customer analysis , competitor
analysis ,consumer survey
information , income projection
, demographic projections.
RESPONSIBILITIES
Product engineering
Planning of production facility
Scheduling of production facility
Operation of production facility
Employment of production
personnel
Training of production personnel
Quality control
Inspection
TRANSACTIONS

Production orders
Assembly orders
Finished part tickets
Scrap tickets
Time keeping tickets
OPERATIONAL CONTROLS

Ω Detailed reports comparing

the actual performance to the
production schedule

Highlighting the areas where

bottlenecks occurs
MANAGEMENT CONTROL

Requires summary
reports which compare
the overall planned or
standard performance to
the actual performances.
STRATEGIC PLANNING

Ω Alternative
manufacturing
approaches

Ω Alternative approach to
automation