Professional Documents
Culture Documents
Informs OSASS
to
No
Update Scholars
Correctly
Assessed?
Yes
End
Receives record
Start from Registrar's Assesses
E
Office students Payment
D D
Assesses single
Student per section
No
As guide
Distributes
registration
Form-Registrar Registration
Signed by
No Yes Adviser? No
Yes
Correctly
Assessed?
Issuances of
Registration forms
to students-Adviser
Records OR Advises to have
Adjusts fee setting
and detaches Registration form
Accountant’s Copy Signed by adviser
E
End
Receives and
Start reviews registration
Assesses
students Payment
Forms
No Records OR
Registration
Signed by
and detaches
Adviser? Accountant’s Copy
Yes
No End
Encoded in the
System?
Yes
Start Sorts
Registration Form Re-assessment
Distributes Yes
Correctly
Registration forms Assessed?
No
End
Updates Student
Record in the
ES
No
Yes
yes Clear?
Paid No
Is it in Prepares order
the
ES?
correct
of payment
fee?
No yes U
Updates ES
U
Issues Clearance
End and Records to
log book
Concerned Accounting clerk I,II,III, Computer Operator II, Accountant IV, III, ISA II
Accounting Personnel Bookkeeper, Info Analyst I Computer Prog II,
Student Services: Archive Student Management Record
Process (Graduate and Undergraduate)
Accounting Office
Reviews ES
Start Distributes Old
Permanent Record
encoded
payments
No No
Updates Student Correctly
Is it in ES? Information
encoded? S
Yes Yes
Updates /encodes
student Files permanent
payments record
S End
Concerned Accounting Accountant III All Accounting Personnel
Personnel:
Bookkeeping Cash advance Process (Special Disbursing Officer)
Services
Employee Accounting Office President’s Office
Start
Receives Request Advises to Approves CA
of cash advance liquidate prior CA Form
Advises to follow
the bond
ceiling
No yes
Advises to limit <=
to 5000 5000?
Issues cash
advance form
Start
Receives Request
for Travel
yes
No yes Unliqui Advises to
Appro dated Liquidate Prior
ved? Travel Travel
?
No
Receives Itinerary
and Fills in per Prepares reminder
diem
DV
Services
Offices Accounting Office
Start
Receives Source
Document
Edit
particulars
No yes
Selects types of of the
Valid? Transaction and template
fund and enters
reference
document #
Encodes
Accounts and
SL’s
End
Validates/Saves
Generates JEV
JEV
Concerned Accountant III,ISAII,I, Bookkeeper, Accounting Clerk III, II, Computer Operator
Accounting Personnel
Bookkeeping Journal Entry Voucher Review and Approval
Services
Accounting Office
Retrieves JEV
REVIEW AND
Start APPROVAL
INBOX
Validates
Selects types of and Reviews
Transaction and JEV
fund
No
Approves / Cancels JEV
Valid
Posts JEV to
GL and SL
Yes
Yes Correc No
Edits / Saves
End
Generates tly
Approved JEV encod JEV
ed?
Receives update
Start
Updates & prints
of Salary & Pre-audit
payroll
deductions
Prepares No Take
yes No
M
deduction Updat
home
schedule for the >=3000 ed?
month
yes
yes
Records to log Encodes /Updates Net
book LBP PACS Pay
=PACS
No
DV Prints
Pay slip
Accounting Office
Encodes with
Start
Updates Report of
Concerned Pre-audit
Checks issued
agency system
Validates with
yes
Updates Report of Balance concerned agency
Disbursement
? system
No
Accounting Office
Start End