WELCOME

TO OU R
PRESEN TAI ON
Group Members
v
v
vMd. Likhon ID: 08.01.02.005
vFarhan Uddin Ahmed ID: 08.01.02.023
vMd. Atiqul Islam ID: 08.01.02.025
vMuhammad Sazzad Hussain Chowdhury
 ID: 08.01.02.027
 Effective Communication Makes
Business Organization Successful

Effective communication includes some important

parts which make the communication effective,
these are….

 Communication network
 Communication Media
 Medium
 Good business writing
 Effective Communication Makes
Business Organization Successful
 Communication Network-

There are m ainly t wo t ypes of

com m unicat ion net work, which are…

1.Formal Communication;
2.Informal Communication;
 Effective Communication Makes
Business Organization Successful

 Communication Media-
I. Verbal
a)Oral
b)Electronic
c)Written communication
II.Non-Verbal
a)Physical gesture
b)Silent

 Communication Media

Communication

Verbal Non-Verbal

Oral Electronic Written Physical gesture Silent

Figure: Media of Communication

 Effective Communication Makes
Business Organization Successful

M e d iu m -
Medium means by which something is accomplished
or channel of communication. Medium is used specially
in verbal communication-
 in oral communication the communicator used to talk
to make others understand
 in electronic communication we use telephone, fax or
e-mail for performing the communication activities
 in written communication we use different types of
letter or application or memo etc to do
communication
 Effective Communication Makes
Business Organization Successful

Good business writing-

 Remember ABC (Accurate, Brief, Clear)
 Be courteous
 Write naturally
 Use KISS principle (Keep It Short & Simple)
 Modern technology
 Include essentials
 Be consistent
 Use active voice
 Compose CLEAR communication (Clear, Logical,
Emphatic, Accurate, Right)

Next Member
v
v
vMd. Likhon ID: 08.01.02.005
vFarhan Uddin Ahmed ID: 08.01.02.023
vMd. Atiqul Islam ID: 08.01.02.025
vMuhammad Sazzad Hussain Chowdhury
 ID: 08.01.02.027
 Minutes to the agenda of a
meeting

 Agenda in a notice
 Minutes of agenda



 Minutes to the agenda of a
meeting
 Agenda in a notice-


Arlington Mental Health Task Force

17 Dhanmondi R/A, Road No.-2,Dhaka-1205
Date: 28.02.2009
NOTICE
When: Thursday, 10 March 09, 10:00-12:00 a.m.
Where: Samarai Convention Center, Panthapath, Dhaka.
Special Instructions: Tentative agenda attached. Call in new agenda items. Bring last meeting notes. The public is invited!
For further details: Contact Nee Gotiator, Gotiator@battle.org. Committee Chair, ManaConsultants Inc. Ph. 777-7777.
Distribution: Committee and posted on Community Calendar.

All the members are requested to attend the meeting in time. Any member who cannot attend the meeting physically can
appoint a proxy on his behalf.
By Order of the Board
Nee Gotiator
Secretary
AGENDA
1. Call to order--Nee Gotiator(10:00am)
2. Approval of minutes, agenda, and old business (action) (10:05am)
3. Role and function of a vision statement--Nee Gotiator (discussion) (10:15am)
4. Brainstorming on the vision statement for the plan—Will B. Boring (discussion) (10:30am)
5. Adoption of vision statement--Nee Gotiator (action) (11:45am)
6. Next meeting and adjourn (12:00pm)
 Minutes to the agenda of a
meeting
 Minutes of agenda-
 Arlington Mental Health Task Force
17 Dhanmondi R / A , Road No .- 2 , Dhaka - 1205
Date: 10.03.2009
MINUTES
Minutes of the board meeting of Arlington Mental Health Task Force held on Thursday, 10th March,2009 at 10.00 am at the
Smarai Convention Center.

Present:
Hard Atwork,
Firan Brimstone,
Makka Buck,
Ed U. Cator,
Doom N. Gloom,
Multe Kultural,
Will B. Boring,
Nee Gotiator,
Gyve U. Pills,
Ian Sight,
Nicen Tuff,
D. Schoech (staff)
ØCall to order and welcome- Nee Gotiator(chair) called the meeting to order at 10:10. Mayor Promptu dropped in to welcome
members and stress the importance of their task.
ØApproval of previous minutes, setting of the agenda, old business-There was no old business. Previous meeting
minutes and the agenda were distributed and approved by consensus.
 Minutes to the agenda of a
meeting

ØRole and function of a vision statement (discussion)- Nee explained the structure and function of a vision statement and
reviewed statements from other plans.

Ø Brainstorming on the vision statement for the plan-Boring led the brainstorming session. All ideas were recorded
for future use. Three vision statements emerged.

Ø Adoption of vision statement (action)-Nee led the discussion of the proposed vision statements. Ian made a
motion that the vision statement be “We envision a community and families that support infants, children, youth,
young adults, middle aged, and the aged in Arlington to develop their maximum potential emotionally,
intellectually, and socially.

We envision a community support system comprised of families, employers and neighborhoods that encourage
self-help and mutual support.

We envision a mix of human service agencies ready to intervene if self-help measures, the family, and the
community are not sufficient to solve the problems of citizens.” Multi seconded the motion. Major points of
discussion concerned the role of prevention vs. treatment. Motion passed with 5 in favor, 1 against, and one
abstention.

Ø Next meeting & adjourn-Nee explained the next task of establishing guiding principles. The next meeting was
scheduled for 17 Mar 09 at UTA. Since there were no other items for discussion, the meeting was adjourned at
12:00 a.m.

M.M. Leonard By Order of the Board

Chairman
Nee Gotiator
Secretary
Next Member
v
v
vMd. Likhon ID: 08.01.02.005
vFarhan Uddin Ahmed ID: 08.01.02.023
vMd. Atiqul Islam ID: 08.01.02.025
vMuhammad Sazzad Hussain Chowdhury
 ID: 08.01.02.027
 Good writing needs adaption &
construction of clear sentences &
paragraph
Good writing needs adaption-
 Visualizing the reader-
q To know early, about readers attitude, mental frame, education level etc
q We try to create mental picture to know about attitude, mental frame, education level etc of
the reader. For knowing this we need to adopt first.


 Techniques of adaption-
q Writing according to the level of people. Writer must know communication channel (upward,
downward, diagonal and lateral) and corporate culture of the firm.


 Adapting to multiple readers-

q If it happened for different level of educated people then we have to write down to the lowest
level.
q For different level of people we have to write down in the lowest level to minimize the
problem.


 Governing role of adoption-

q Simplicity (use simple language)
q Follow the guideline of good writing techniques (remember ABC, be courteous, write
naturally, use KISS principle, modern technology, include essentials, be consistent, use
active voice, compose CLEAR communication)
 Construction of clear sentences &
paragraph

Se n t e n ce sh ou ld b e sh or t -
 Limiting sentence content-
q The content should not be more than one sentence
q Avoid long sentence, specially complex sentence
q We should use simple or compound sentence. If we use short sentence
content will be limited


 Economizing a word-
q Use concrete words
q Try to avoid phrase and should use a particular word which is more clear
q Avoid surplus word (We should not use unnecessary word)

Construction of clear sentences &
paragraph

Pr op e r e m p h a sis/r e sp e ct t o e ve r y it e m -
 Important items-
q Subject/topic, introduction and conclusion is very important
q Concentrate more in the important item of a paragraph


 Less important items-

q Optional to use


 Unnecessary/Unimportant item-
q As it does not bear any importance, so it’s also optional

 Construction of clear sentences &
paragraph

Use of sh or t se n t e n ce -

 Understanding become easy

 Message becomes clear, because only one
item is transmitted

Next Member
v
v
vMd. Likhon ID: 08.01.02.005
vFarhan Uddin Ahmed ID: 08.01.02.023
vMd. Atiqul Islam ID: 08.01.02.025
vMuhammad Sazzad Hussain Chowdhury
 ID: 08.01.02.027
 Construction of clear sentences &
paragraph

Avoid lon g se n t e n ce s-

 If necessary we can use it to make sentence

clear
 Use additional word to complete the
meaning
 Settle down one sentence as subordinates

 Construction of clear sentences &
paragraph

Un r e la t e d id e a s-

 Using two or more ideas in one sentence

may drift the focus
 We should avoid this
 Construction of clear sentences &
paragraph

Exce ssive d e t a ils-

 Description of less important ideas focused

earlier make the problem
 We should use it in the bottom
 Construction of clear sentences &
paragraph

Illog ica l con st r u ct ion -

 Using wrong grammatical procedure

 Using active and passive voice
 We should be aware about grammatical
mistake, and avoid mix up the voices
 END OF THE
PRESENTATION