x x x x x x x x

Ship register Ships safety radio certificate Ship safety Equipment certificate Load line certificate De- Rat exemption certificate Crew list in quadruplicate Port clearance Indian lighthouse dues receipt

x Ship Register

Ships safety radio certificate

Is issued after a survey, to a cargo ship of above 300 tonnage, fitted with radio installation including life-saving appliances, which complies with the requirements

x Ship safety Equipment certificate Is issued after a survey, to a cargo ship of above 500 tonnage, which complies with the relevant requirements

Load line certificate

x The ICLL defines the maximum allowed draught of the vessel x It verifies that the vessels strength and stability have been approved for the draught corresponding to the freeboard mark and that the vessel at the maximum draught has a reserve buoyancy. x The requirement for reserve buoyancy is to ensure that the vessel is not broken down by heavy seas.

De- Rat exemption certificate

x A certificate stating when a ship has been inspected for rats or fumigated x Also known as Certificate of Deratisation

Indian lighthouse dues receipt

x For the purpose of providing or maintaining or of providing and maintaining lighthouses for the benefit of ships voyaging to or from India or between ports in India, light-dues are levied and collected. x Light-dues paid to the proper Officer grants a receipt in writing specifyinga) that port at which the dues have been paid; x b) the amount of the payment; x c) the date on which the dues became payable; and x d) the name, tonnage and other proper description of the ship in respect of which the payment is made.

Port Clearance Certificate

x Port Clearance certificate is issued to the vessel when the all requirements have been satisfactorily complied with and all vessel related charges payable by the vessel is settled. x The agent should ensure that his vessels documents have been returned to him x No vessel shall leave the port without the owner, agent or master obtaining a final port clearance

x Draft survey x Agreement of quantity x Preparation of statement of facts x Port clearance to captain x Collecting sailing conditions

a) Declaration in vessel in port

Customs Marine department Immigration Port health

Berthing:
Information to master to obtain free Pratique-Clearance granted to a ship to proceed into port after compliance with health regulations or quarantine. Information to receiver and Charterers Prior entries formalities Delivery order Entry outward (for export) Appointment of surveyor

Import discharge and delivery

Appointment of stevedore-One who is employed in the loading or unloading of ships. Information of vessel arrival For allotment of berth

Berthing meeting
Arrival report Master agency confirmation Ship document receipt and return

Boarding formalities
Ship register load line certificate safety construction certificate safety radio certificate de-rat exemption certificate safety equipment certificate last port clearance certificate ILH receipt Boarding particulars Customs appraisal certificate Same bottom cargo certificate Crew list Ship store list Crew effect declaration

Immigration
Crew list Pass port Shore passes

Port health
Crew list Vaccination list De-rat exemption list Free Pratique

Final entry in port

Application for entry Vessel related charges Form I and Form II Arrival deck cargo Declaration of same Bottom cargo Crew list

Regulation in customs
Covering letter from agents to customs Nil declaration Prior entry appendix Arrival deck cargo certificate Same bottom cargo certificate Form I, Form II, Form IV and Form V ILH application

Signing on/off crew members

Intimation to the owners- confirmation from the masters Letter from OA/CPA to customs Intimation from the owners- confirmation from the masters Letter from OA/OPA to customs and immigration Bond to be executed to the president of India for MMD transit VISA

PORT CLEARANCE Clearance from the port

Application for clearance Vessel related charges Form I and Form II Sailing deck cargo Declaration of the same bottom cargo Crew list

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Health clearance
Bill of health

Immigration clearance
Declaration from the master clearance certificate

Income tax clearance for export vessel

Letter of guarantee Master authorization letter Calculation sheet Fixture note Income tax assessment number Certificate of incorporation Income tax challan

Clearance from customs

Form I, form II Bill of health, ILH receipt Clearance from port Clearance certificate from immigration Income tax clearance and all ship documents

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Discharge completion certificate Mates receipt Cargo manifest Stowage plan Master authorization for signing of bill of lading Arrival departure report Agency appreciation certificate Release of bill of lading

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Maintenance of tested, examine and certified and also drawl of gear from the stevedoring association Servicing
Initial survey Booking of workers Gear readiness Introduction to the shipping authorities Opening of hatches Hatch inspection with the surveyor Ship gear position enquire Loading sequence Instruction from ships authorities

Cargo position confirmation( for export) Transport confirmation( for import) Cargo operation commencement Progressive daily report acknowledgement by ship officer Interim survey Trimming (for export bulk cargo) Lashing for unitized cargo Final joint survey Stevedoring certificate( from ship authorities) Wharf cleaning

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Collecting documents from the importer Filling bill of entry with customs, shipping for passing and assessment board Payment of customs duty Customs inspection of the cargo Passing out of charge from customs order Collecting delivery order from cargo, steamer agent area Comparing bill of entry and import application submitted to the shipping control Obtaining vehicle ticket, customs delivery challan signed from port/ passing of boat note Dispatch from wharf/ staking area Loading on the receiver truck

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Collecting documents from the shipper Customs cess/duty payment, filling shipping bills Payment of port charges and transport paid to CFS/ staking Export application and shipping collection from steamer agents Shipping bills compared with export application and handed over to the shipping control Obtain mates receipt in accordance with the shipping bills Obtain bill of lading Customs endorsement on bill of quantity supplied

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Attending the meeting with the shore base officials for obtaining the loading program Identification and arrangement of material to be moved into the port Applying and obtaining port/customs permission for the material Loading the material on the trailers with mobile cranes, hydras, FLTs etc Lashing of material Unloading the material in the transit yard Movement of material to wharf on berthing of OSV Usage of jetty, cranes for handling the material Loading of material into OSV Obtaining the signature for the manifest from the masters Preparing the call record as per manifest for submission to port and customs

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Inspection of material in OSV for use of proper slings/ gear for slinging the material in the OSV hatch Positioning the trailers for transport of the cargo to the transit warehouse in the port Unloading the cargo from OSV to seashore and loading the same on to the trailer Lashing of cargo if necessary for safe transit Applying and obtaining the customs/ port permission for movement of the trailers Movement of trailers loaded with material to shore base/ pile yard/ warehouse Unloading with mobile crane, forklift truck etc and re staking the material at shore base/pile yard/warehouse Obtain the updated stock record accordingly

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Cargo receipt: from the staking yard to the dumpers to the wharf Gear details: multi legged wire rope sling with hooks/ reshackles and cargo polypropylenes net slings attached to the ship or port lifting machine Type of slings: four legged sling or individual far sling connected to mild steel sling of the polypropylene net, into which cargo is loaded Methods of slings: as above Supervising: by the company and the DLB supervisor Signaling: by the signal men drawn by the DLB

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Loading into ship: Methods : into the bulk carrier hatches in an even manner Additional measures as applicable (mention in detail) Stowage: not pertinent to loose dry bulk cargoes Trimming: the cargo is trimmed prior to closing of hatches Lashing: not pertinent to loose dry bulk cargo

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Cargo receipt: from the container park in the port area by tractor trailers to wharf ( import from ship to trailer on the wharf) export Gear details: container spreader of tested design examination and clarification attached to the ships or port lifting machine. Types of slings: container spreader either of 20 or 40 foot with inter locking arrangements Method of slinging: interlocking with spreader into four ends of container top with ship gantry crane and hoisting Supervising: by the company and the DLB supervisor Signaling: by the signal man drawn from the DLB

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Loading into ship Methods: Onto the vessel ( either as hatch cargo or deck cargo) For import: from ship to trailer transportation from wharf to container yard, unloading from trailers at container yard, Additional measures as applicable: Stowage: as per the stowage plan provided by the ship authorities Trimming: not pertinent to container cargo export/import Lashing: as per the standard design and in response to ship specific guidelines

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Cargo receipt: from the staking yard by tractor trailers to wharf Gear details: multi legged wire rope sling with hooks/d- shackles and padding of old rubber at the sides to avoid friction between steel roan and steel cargo being handled and guide rope to control the swerve while being lifted, attached to the ships or port lifting machines Types of slings: four legged sling of individual four of two connected to mild steel and shakles to lock in tightly around the cargo Method of slinging: by taking the wire rope slings around the plate of both ends separately and providing padding at contact points Supervising: by the company and the DLB supervisor Signaling: by the signal man drawn from the DLB

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Loading into ship/ unloading to wharf Methods: Onto the vessel hatches in an even manner Additional measures as applicable: Stowage: as per the stowage plan provided by the ship authorities Trimming: not pertinent to bulk cargo Lashing: to be carried out in case of need

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Cargo receipt: from the vessel or from the storage terminal by pipeline Gear details: tested, examined and certified unloading arm to be connected to ship which belongs to either vessel or storage terminal or to both separately Types of slings: not related for liquid bulks( only through pipe line) Method of slinging: as above Supervising: by the company and surveyors and storage terminal personnel Signaling: not relevant to liquid bulk cargoes

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Loading into ship/ unloading of wharf: Methods: into or from the liquid bulker vessel tank holds in an even manner as per the ship quidlines Additional measures as applicable: Stowage: not pertinent to liquid bulk cargo Trimming: not pertinent to liquid bulk cargo Lashing: not pertinent to loose dry bulk cargo

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Cargo receipt: from the vessel Gear details: unloading of cargo with the help of part or ships lifting machine and mechanical grabs Type of slings: with mechanical/ hydraulic grabs attached to lifting machines Methods of slings: scooping the cargo with grab and discharging Supervising: by the company and the DLB supervisor Signaling: by the signal men drawn from the DLB

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Loading into ship unloading to wharf : Methods : from the vessel hatches to wharf or into dumpers via giant clutches stationed on quay Additional measures as applicable (mention in detail) Stowage: not pertinent to loose dry bulk cargoes Trimming: the cargo is trimmed for evenness and for easy scooping Lashing: not pertinent to loose dry bulk cargo

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AGENCY: Funds: timely inflow of funds from the principal to declare the vessel and to fulfill the port or customs required Communication facility: to keep all concern informed about the vessel position through the period right from the declaration of the vessel, arrival at roads and berthing to sailing round the clock Professional staff: to carry out the requisoite jobs as part of agency service, to ensure prompt care and attendance to the needs of the customs, principal/ master of the vessel, including coordination with the suppliers Transportation equipment: to be provided to the customer as per requirement

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Funds: to plan and execute the logistics for the entire operation Equipment and cargo gear: for cargo handling operation ensuring the availability of suitable lifting machinery ( ship) and right type of cargo gear in the proper condition Personnel: skilled personnel to manage and supervise the cargo handling operation and logistics Communication: field to office and vice versa, captive communication and also daily updates to receiver/importer/exporter Personal protective equipment: safety helmet, safety shoes, hand gloves, nose mask, safety goggles suitable type of cargo handling operations Handling equipment: pay loaders, dozers, mobile cranes, hydras as required to clear the cargo from wharf. Transport support: suitable type of transport vehicle like dumpers, tractors, trailers for fast shore clearance

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Funds: to plan and execute the logistics for the entire operation Communication facility: initial job confirmation with receiver/importer/exporter and field to office captive communications while the job is underway and daily updates to principal CHA: the presence of customs handling agent for documentation clearance at customs Field staff: to promptly execute the clearing and forwarding operation as planned Handling / transport equipment: pay loaders, dozers, for handling or at rail yard to load the racks and dumper to take cargo to the stock yard

Transport and handling equipment: mobile cranes, fork lift trucks, trailers, trucks will be used and made available as per the contractual scope of the sore base Suitable gear: usage of cargo hooks, shackles, padded nylon slings, Teflon hooks etc will be used for safe handling of the cargo depending of nature and type Communication facility: personal at shore base to be provided with latest communication facilities to keep all concerned informed about the service flow at the shore base Professional staff: to carry out the requisite jobs as part of shore base management service to ensure prompt care and attendance to the needs of the customers/principals/ master of the vessel

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The purpose of voyage estimate is to make budget for the cost involved in running a ship for a voyage for more than one voyage as the case may be There are 3 basic ship cost: Capital cost Voyage cost Operating and running cost

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Are fixed cost associated with ship purpose they include: Pre- delivery expenses Loan repayment Interest payment Leasing charges Initial registration fees Taxes Any bare boat charter payable These costs are generally the owners responsibility and in case at the bare boat charter some of these costs may be transferred to the deponent owner

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These are variable cost associated with commercial employment of the ship. They include Bunkers Pilot age Tub hire Agency fees Stevedoring charges(loading, discharging expenses) These are the responsibility of the ships commercial operator.

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These are semi variable costs which fall between capital and voyage cost these include: Crewing Storing Maintenance Insurance Administration These are the responsibility of the ship owner or manager as the cost may be in preparing voyage estimates. In preparing voyage estimates the main cost which may be taken into are voyage cost and operating cost. However a few of the fixed capital cost will also be taken into account for example Loan repayment, interest charges

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Crewing cost: Officers and crew wages, leave pay etc Overtime Pension, insurance contribution for crew Establishment cost( recruitment and training etc) Crew travel expenses Sundry, unrecoverable medicals

Storing cost
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Provisions Deck and engine general store Paints Rope and Lubricants Cabin stores/ laundry Fresh water

Insurance cost
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Insurance of hull and machine Protection and indemnity cost Insurance for loss of earning Deductable allowances Insurance for war risk

Maintenance cost
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Deck repairs and spares Engine repairs and spares Electronic and navigational aids including charter and publication Surveys, certification etc

Administration cost
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Communication cost Port cost on owners account Management fees Miscellaneous cost