Management Information System Of City School

NEWPORTS INSTITUTE OF COMMUNICATIONS AND ECONOMICS

PREPARED FOR: SIR KABIR FAROOQUI PREPARED BY: FAIZA RAEES SHER ALAM NABEEL RANA
12 DEC, 2010

HISTORY
The City School (abbreviated as TCS) is one of

the largest private English medium school systems in Pakistan .

Established in 1978 Operates more than 150 schools in 42 cities

across Pakistan.

HISTORY
Head Office
y Lahore

Main Regional Offices

y Southern Regional Office (SRO)

look after Sindh (only Karachi and Balochistan.

y Central Regional Office(CRO) Lahore

which oversees 80% of Southern Punjab.

HISTORY
y Northern Regional Office (NRO)

looks after the rest of Northern Pakistan

y Mehran Regional Office (MRO)

look after interior Sindh (Larkana, Sukkur and Hyderabad).

MIS SYSTEM OF CITY SCHOOL

SOFTWARE:

y City school has been using Oracle based ERP

Software. y Purchased in 2005 from FERGUSON COMPANY. y 2005-2006-Head office has been using ERP Software y In 2006-Regional office (City school) y In 2007-All Branches

ERP Software Applications

y Billing y Acquisition of equipments and y HR/Payroll.
 System would provide

System generated payrolls Salary transfer letters and Pay slips to the schools.

ERP SOFTWARE

IMPLEMENTATION OF ERP
Oracle HRMS will enable the Schools to:
y Processing and performance management of

the staff.
y Automate HR/Payroll activities such as

recruitment, separations from service, payroll.

SCREEN SHOTS OF ERP SOFTWARE

1. First, you have to login on website 2. Now enter user name and password

After that process the following window will appear then you choose the following modules

1. HIRING OF EMPLOYEES
y Entry of new appointment y Assignment Details y Entering salary of employees y Annexure R y Pay method y Special Information (subjects of teachers)

1.1 ENTRY OF NEW APPOINTMENT IN ERP:

Step 1: Enter the Employee information Click on People>Enter and Maintain

Step 2: Click on New following window will open

y MOST IMPORTANT: y Before entering employee s record on new

appointment, first change date of the Oracle System to the Date of Joining of employee. y Otherwise, the system will take current date as Date of Joining which CANNOT BE CHANGED

STEP 3: Click on Alter Effective Date to change the date as Date of Joining

STEP 4: Following window will open Change date as requires, and press OK

STEP 5: Now enter name, and other record of employee as mentioned below

Save, employee number will be generated, as given below

1.2 ENTERING ASSIGNMENT DETAILS, (JOB, AND POSITION ETC):

STEP 6:

Click on Assignment Following window will open Enter all information

When you will select Position the system will give message as given below

y NOTE: Always Click Yes Otherwise system will give error y STEP 7: y Now select the following, y Assignment Category y Salary Basis y Select a status for the assignment. By default a new assignment has the status Active Assignment Save

1.3 ENTERING EMPLOYEES SALARY

Navi ati ssi

: l > t r& t > Grade Ladder

ai tai >
and

elect C N Grade Ladder- as V

enti ned el

STEP 8: Now Click on Others as mentioned below Following window will open Click on Grade Step

STEP 9 Click on Point Following window will open Pay scales of The City School will be displayed as below

Basic Salary is given in pay scales. Select required salary scale and OK

STEP 10:
ANNEXURE |R}
y You can print annexure R from view

Requests as given below

Select- Customized- HR Annexure R Submit like other Requests. The system will generate Annexure R .

1.5 PAYMENT METHOD

y Salary to staff is paid in following three modes, y Direct Transfer into bank accounts of staff y By Cheque to employees who do not have bank

accounts in designated bank y Cash to domestic staff y You should attach one method to each employee before making payroll.

STEP 11: Navigation: People > Enter & Maintain > Assignment Change effective date from Alter Effective date. This date should be within payroll month dates

Click on Others ist of values will open Click on pay method

y Three methods will display, Select which you want to attach Suppose Direct Deposit is required to be attach, Select it y Write 1 in Priority y And 100 in Percentage as mentioned above y Click on Bank Details, following window will open, y Enter all required details and SAVE

Now enter all the following information

y Entry of other Information of employee y Address y Phone number y Qualification y Previous employment

STEP 13:
y 1.6 SUBJECT TAUGHT
y This is only used for teachers only, for the

following information, y Additional Subject Taught y Training Courses

Procedure for entry of Additional Subject Taught is as under, Click on Special Info

Following window will open, enter Start date, End date and click on Detail,

Following Form will open, enter subjects Save

2. SEPARATION PROCESS

Resignation/termination can be entered as under:

People Enter Maintain others End Employment

yEMPLOYEE LEAVE PROCESS

Employee annual leave, casual leave and leave without pay has been entered in the following window.

4. PAYROLL RUN PROCESS

y After completion of all entries of casual, annual,

without pay or any other leave, run payroll as mentioned below, y You start a payroll run in the Submit Requests window.

STEP 1: Navigation: Payroll > Submit Processes & Reports In the Name field, select Payroll Run .

y In the Parameters window, which opens automatically, y y y y y y y y

select your payroll. Select the consolidation set name for the payroll then select the current payroll period. Select the payroll period. (please note the following, period numbers are sequence of months in a financial year e. g; 1 = July 7 = January 2 = August 8 = February 3 = September 9 = March 4 = October 10 = April 5 = November 11 = May 6 = December 12 = June

Select an element set and assignment set (Monthly payroll) OK , Choose the Submit button

y This is a process and will not show output. For

payroll sheet, go to Requests. Now generate payroll sheet from iew Request Name of report is, Customized- Payroll Register

Select Period Payroll of your school will be default Ok and generate Payroll Check salary of all employees

y ROLLING BACK PAYROLL RUN

y You can roll back payroll if any change is required. y Use Submit Requests window when you want to roll

back payroll

Navigation: View (from the toolbar)> Requests>Submit new Request

In the Name field, do one of the following: Select Rollback Run If the Parameters box does not appear, click in the Parameters field. Select the process to roll back. Choose Submit. Payroll will be rolled back.

BENEFITS OF ERP
y The system would reduce manual working,

redundant recordkeeping and paperwork in the schools. y Automatically update the information. y Quality of information is available which helps to make effective decision. y Reduce chances of loosing data. y Saves time.

WEAK POINTS OF ERP SOFTWARE

y Internet connectivity y Right is not transferable y Wrong Input Wrong Output y Server

SUGGESTIONS
y Keep alternative of other internet connection

when an existing net is not working.

y Purchase a right, to change the date from

software company by the own users which saves time and make performance effective.
y Keep your employees updated.

SUGGESTIONS
y For the use of ERP software effectively and

make your work free from wrong input, software developer has to make an application that box is appear on each window after enter a data to ask to check the data then go on next window and this application minimize the wrong information.