P ROJECT

M ANAGEMENT

Objectives
Understand the difference between a project and project management Develop a working knowledge of how to properly scope a project for success

What is a Project?
A project is a sequence of unique, complex, and connected activities having one goal or purpose and that must be completed by a specific time, within budget, and according to specifications.

Project DefinitionAmerican National Standard ANSI/PMI 99-001-2004 defines project as

as a temporary Endeavour undertaken to create a unique product or service or result ISO 10006 defines project as a unique process, consists of a set of coordinated and controlled activities with start and finish dates, undertaken to achieve an objective conforming to specific requirements, including the constraints of time, cost and resources.

What is Project Management?

Project management is a set of principles and tools for
Defining Planning Executing Controlling . . . and Completing a PROJECT

What is Project Management Important?

The British Standard BS 6079:2000, defines project management as the planning, monitoring and controlling of all aspects of a project and the motivation of all those involved in it to achieve the projective objectives on time and to the specified cost, quality and performance

Project management according to ISO 10006:1997(E), includes the planning, organizing, monitoring and controlling of all aspects of the project in a continuous process to achieve its objectiaes

State the Problem/ Opportunity Establish the Project Goal Define the Project Objectives List Assumptions, Risks, Obstacles Identify the Success Criteria

Scoping The Project

Note the difference between project life cycle and the facility/product life cycle.

Project Phases

New Task Categories

Routine Task

Project Categories

Planning the Project: Work Breakdown Structure (WBS)

A WBS is the functional decomposition of a system Breaks the project into chunks of work at a level of detail that meets planning and scheduling needs

Prepare at home (level 1 task)

Create Grocery List (level 2 task) check pantry for needed items (level 3 task) check refrigerator for needed items check items in refrigerator for expiration date Determine method of payment

Transport to store
Select method of transportation, e.g., car Select route Drive to store Park

Prepare at store
Select method of holding groceries Plan for gathering groceries

etc.

WBS Example: Grocery Store

Figurehead role- the legal and social head of the project Leadership role- directs the inter-functional efforts Liaisoning role- maintains contacts outside the organization, deals with those activities which may involve correspondence Monitoring role- focus is on the baseline plan adopted for performing and implementing tasks Disseminatoring role- transmits the relevant information received from external sources and internal systems to the concerned people at the work place

Representative role- The project manager acts as the sole representative through whom all communications with the client or other external parties are conducted outside the project site Entrepreneurial role- The project manager seeks and identifies opportunities to promote improvements and make required changes Disturbance handling role- The project manager maintains organizational harmony by resolving conflicts and diagnosing organizational behavior in time

Resources allocating role- The project manager takes responsibility for allocating/altering the project resources and makes any changes which are necessary to ensure the availability of adequate resources on time. Negotiating role- The project manager negotiates important conflicting issues and business related matters