Professional Documents
Culture Documents
Agenda
Basic strength of Graduates Real world scenario Industrial expectations Who can be in my team ? Professional Communication Listening Skills Written Communication Skills Verbal Communication & Non Verbal Communication Interview Skills
Drive to succeed
These are necessary and expected, but no longer the sufficient conditions for success
skills Multi-cultural workplace Global delivery models Highly mobile workforce Increased client interaction Hyper competition
Industry Expectations
Fundamental technical skills Soft skills Personal characteristics deemed necessary
for continued success both professionally and personally Listening and understanding others point of view Getting your point across to your audience Good understanding of technical, domain and industry trends Ability to work in teams
Professional communication
An Idea, No matter how great, is useless until it is transmitted and understood by others.
PROFESSIONAL COMMUNICATION
VERBAL
L I S T E N I N G
NONVERBAL
WRITTEN
I know that you believe you understand what you think I said, but I am not sure you realize that what you heard is not what I meant.
communicating. Business success is 85 % dependent on effective communication & interpersonal skills. 45 % of time spent communicating is listening. Writing represents 9 % of communication time. One-forth of all workplace mistakes are result of poor communication. 75% of the communication is non-verbal.
Professional Communication
Professional communication is to communicate effectively in a professional environment Objective To understand various aspects of professional communication Understanding the importance of listening skills Understanding aspects of verbal communication non-verbal communication Written communication
Listening Skills
speak 100 175 words per minute listen 600 - 800 words per minute spend about 80% of our waking hours
Listening skills
Aspects pertaining to listening skills Don't talk---listen Be attentive and yet relaxed Keep an open mind Listen and dont interrupt. Wait for the speaker to pause and ask clarifying questions. Ask questions to understand what has been said. Say something to indicate your understanding Recognize tone patterns and intonation Identify key words
Listening skills
Aspects pertaining to listening skills Repeat what you have heard in your words to indicate the extent to which you have understood Ask open-ended questions Dont impose your views Summarize and paraphrase Let yourself finish listening before you begin to talk Listen for main ideas
Listening skills
Bad listening habits Interrupting the speaker Rushing the time Showing interest in something other than the conversation Getting ahead of the speaker and finishing her thoughts Forgetting what was talked about previously Asking too many questions about details
Listening situations
Kinds of listening situations Interactive
Face to face and telephone conversations We alternate between speaking and listening
Non-interactive
Listening to radio, TV, lectures etc.
Written communication
Written communication
write effectively to communicate to a diverse set of audience. It refers to effective documentation skills, capability to take notes, email etiquette etc.
Avoid wordiness Know your audience Avoid / minimize jargons Dont be redundant (2 PM in the afternoon) Pay attention to grammar Proof read before closing the document Use appropriate words Maintain coherent sequence
Verbal communication
Verbal communication
Verbal communication is the capability to present ideas to a set of diverse audience in a clear unambiguous manner Effective speaking skills Presentation skills the ability to present ideas in a clear and precise manner Telephone / conference call etiquette General code of behavior that is acceptable, while handling telephone / conference calls, within a specific social culture
so that people can distinguish them use stress and intonation patterns of the language clearly for people can understand what is said use the correct forms of words (tense and gender) put words together in correct word order use vocabulary appropriately make the main ideas stand out from supporting ideas or information. maintain a proper flow and sequence
Non-verbal communication
Non-verbal communication
Non-verbal communication refers to the effective use of body language in terms of expressions, gestures and non-verbal cues in communicating a message
Non-verbal communication
Spoken words 7%
Body language Body language refers to the capability of using expressions, gestures and non-verbal cues to communicate a message through head-nods, smiles, frowns, eye movements, body movements etc.
BODY LANGUAGE
Gestures
Individual Space
keeping good personal space making eye contact sitting or standing up straight looking interested
staring at the floor turning the body sideways fidget slouch cross arms
Interview Skills
Interview preparation
Update your resume Research the company from the company website Gather details on sales, company product & services, mission statement, press releases, recent news Think through some common questions Rehearse answering common questions with friends and
Interview preparation
Be aware of latest IT trends, current affairs Update your general knowledge Carry additional copies of important papers like resume,
testimonials etc. Carry a notepad and a pen Dress up appropriately for the interview Arrive 5 to 10 minutes early and relax Turn off all devices before the interview
Interview preparation
Write down and memorize about your achievements Highlight qualities like important initiatives taken List out non-work achievement
participation in social activities working for some NGO Develop an interview portfolio
Handshake
Facial signals
Maintain eye contact Do not stare at the interviewer Nod appropriately to communicate your understanding Offer a spontaneous natural smile to indicate warmth
and interest
Dont fidget with pen, hair or paper Dont tap the table or make noises Do not tap your feet Do not remove your shoes while the interview is on
Walk slowly and confidently, when called Greet the interviewer with a handshake and smile Maintain an alert head position Nod to communicate your understanding Do not hurry any movement Relax with every breath
Interview
During the Interview
Listen actively Adjust the answer based on the question Be positive and clear in your reply Enquire about the next step.
When will a decision be made? Will they contact you or should you call back?
Interview techniques
Traditional
Looking at resume, asking questions
Behavioral based
tell me about your last achievement
Common questions
Can you tell me about yourself? Where do you want to be in five years? In ten years? What is your specialties and why did you choose them? How do you spend your summers? Tell me about a time you succeeded brilliantly / failed miserably at work What courses did you most like and why? What are your salary expectations? What non-work activities are you involved in? What is your ideal job and why? What are your strengths? Weaknesses? How will the company benefit from your services?