Project Management

Karachi High School

Presented By:
Nabeel Qamar Muhammad Faizan Salim Yahya Hafeez Bhatti Muhammad Ishaq Azhar Hashmi Atif Abdul Razzak

Layout of Karachi High School

SCOPE

SCOPE

INPUTS
Project Charter: Charter the project charter contains the requirements for the launch of Karachi High School ,the description of what the needs are going to be fulfilled and what different facilites are going to be provided Stakeholder Register: The Stake holders Register for K.H school will be the public, gov, financers, childeren, parents etc.

SCOPE
TOOLS AND TECHNIQUES
Interviews: interview people for education quality Focus Groups: survey parents about the new educational requirements Internet Researches: survey internet new researches Questionnaires and surveys: Observations

DEFINE SCOPE
DEVELOP THE PROJECT APPLY WITH THE MINISTRY OF EDUCATION

TO WORK FOR THE REGISTERATION

TO MARKET THE PRODUCT

CONTROL THE SCOPE

Karachi High School Scope

Location: National Highway, Stories: 2 Floor Area (S.F.): 10,000 Basement Included: yes

SCOPE STATEMENT
To develop a school with two buildings in close proximity covering an area of 10 000 sq. Feet. The schools will be able to accommodate approximately 2500 students, with, 1 playground, 40 air-conditioned class rooms, 5 Well equipped computer and science labs, 1 Cafeteria, 2 Libraries, 1 gymnasium, 1 activity center and a parking Lot with a parking space of 50 cars.

Work Break Down Structure

INPUT
PROJECT SCOPE STATEMENT REQUIREMENT DOCUMENT

TOOLS AND TECHNIQUES

DECOMPOSITION

Work Break Down Structure

Phase 1:
Layout Excavation Leveling

Phase 2:
Grid Marking Iron Works

Phase 3:
Building the Concrete Structure Marking Shuttering

Phase 4:
Plaster Flooring Painting

Verification
Verification is done in the following steps :
At the time of a formulation of scope At the time of registration with the Ministry ( HSE) At the time of making of business plan At the time of cost and Quality assessment of education

Time
Calculation of total estimated time:
To= 1.5 years Tm= 2.5 years Tp= 3 years Te= (1.5+4(2.5)+3)/6= 2.4 years

Time management
Definition : To develop two buildings with a basement , ground and first floor. Sequence:
Layout Excavation Leveling Grid marking Laying the Foundation and Iron Works Building the concrete structure Marking Shuttering Plaster Flooring Painting

Sequence
1) 2) 3) 4) 5) 6) Layout ( 1 month ) Excavation ( 1 month ) Leveling ( 5 month ) Grid marking ( 2 month ) Laying the Foundation and Iron Works ( 1 month ) Making Columns ( Simultaeously carried out with the above activity) 7) Building the concrete structure ( 3 month ) 8) Marking ( 1 month ) 9) Shuttering ( Plumbing and wiring ) ( 3 months ) 10) Plaster, wood work and block masoning ( 6 months ) 11) Flooring ( 3 months ) 12) Painting ( 2 months )

Gantt Chart

Costs
Different tools and techniques were used in estimating the projects cost and then determining its Budget namely. Expert Judgement Vendor bid anlysis. Forecasting. Cost aggregation. Historical relationships.

Estimate of Costs
The Following are approximate prices: Construction including material and labour per square ft= Rupees 3500 to 4000 Electricity & Plumbing per square ft= 20 Rupees each Cement bag= Rs 350 Stone crush= Rs.14000 per dumper truck Sand Truck= Rs 10,000 (500 cubic ft.) Bathroom Tiles= Rs 500 to 1800 per square meter Marble= Rs.100 per square ft. Cement Blocks= Rs.4400 to 6000 per thousand blocks Iron works= Rs. 65000 per tonn Cutting and Fixing= Rs. 4000 per tonn Labour ( Unskilled ) = Rs.400/day Labour ( Skilled ) = Rs.800/day

Category

Cost

Budget
Usage 10,000 2500 5500 48 56 700 9000 78650 16 15 950 960

Total 40,000,000 50,000 1,925,000 672,000 560,000 700,000 1,800,000 393,250,000 1,120,000 67,500 380,000 768,000 600,000 PKR 441,892,500/-

Construction including 4000 material per square ft Electricity & Plumbing 20 per square ft Cement bag 350 Stone crush/truck 14000

Sand Truck(500 cubic ft) 10000 Bathroom Tiles/sq. m Marble per sq. ft. Cement Blocks/1000 blocks Iron works/tonn 1000 200 5000 70000

Cutting and Fixing/tonn 4500 Labour ( Unskilled ) /day Labour ( Skilled ) /day Cosumable Material and Printing Total 400 800

Quality
Quailty is an important part of all aspects and therefore maintaing total quality to ensure excellence in work and reducing costs is of high importance. To ensure that Total Quality is managed through out the life cycle of the project, all activities and documentation is going to be certified through ISO 9001 To avoid any environmental costs or hazards to the enviornment ISO 14001 certification will also be acquired. To keep in view saftey of all the employees OSHAS certificaton will also be acquired. Both certifications will be acquired from Bureau Veritas a leading agency in auditing and providing certifications in ISO`s.

Quality Tools
Following the Total Quality Management principles and ensuring quality at every process the following tools and techniques will be implemented :
The PDCA cycle will be used for solving problems Product Liability assessment will be conducted to quantify the contingent liability and their relative probabilities

Quality Tools
Pareto Anaylsis will be carried to asses the critical few activites and their aggregate impact. According to out analysis our critical few activities are :
Plaster Leveling Shuttering ,Plumbing, flooring Building the concrete structure Painting

Quality Tools
Gantt Chart as shown earlier will be used to monitor the costs and time of various activities.

Quality Tools
Fish Bone Analysis will be used to determine root causes to a problem, which will be in turn used with the PDCA cycle to arrive at effective solutions to problems.

Human resource plan

Board of governance make the polices and set the code of conduct for the Karachi high school by identifying the necessary roles and responsibilities Hiring teachers accordance to their qualification and skills , setting up different academic departments such as Administration department Admissions department Information technology department Library Cafeteria Staff rooms Sports activity center

 All the skilled human resource will be hired by advertisements ,daily wage workers are sub contracted. The deadline for the project is 2.4 years with 6 milestones e.g. excavation, basement , ground floor, 1st floor, plumbing and wiring, flooring, painting etc The teams will be divided according to the phase in the WBS . the architect will make a plan, then the excavation team will level the ground and the number of people on site will decrease as the project nears completion

Tools and techniques

Board of trustees and stakeholder meetings were done to analyze the perception and ideas of all concerned. Competitor Analysis e.g : KGS, The City School and Lyceum School. Organizational resources constraints taken considered in setting up the human resource plan for Karachi high.

Project team after construction

Board of governance comprise of 6 members 1 principal ( head master / head teacher) 2 doctors with availability of necessary medications 15 sweepers Canteen Staff 5 people ( head chef) Departments heads ( 6 departments ) 30 teachers 3 assistants

Human resource hierarchy

Communication
- all these are took under considerations. - all the stakeholders should be recognized and their needs and expectations should be identified before setting objectives and goals for the school Effective communication plays a major role

IDENTIFICATION OF STAKEHOLDERS
Board of school and trustee committee Higher education commission , University of Cambridge. Students currently registered and Parents Staff members Local business owners and Professional organizations Local Community groups and leaders Potential enrollments various youth organizations All who are affected by the school's actions

Stakeholder communications
Tender Notices. Local work permits. License to administer Secondary Education Quality Audit reports. Tax exemption certificates. Annual financial results disclosure. Academic Progress of students. Funding requests. Expansion plans and forecasts.

COMMUNICATING AND EXPECTATIONS

RISK MANAGEMENT
In this world, nothing is certain but death and taxes Benjamin Franklin

Project risk management

The risk management part of the school includes the process of conducting risk management planning, identification, analysis, monitoring controlling the risks.

The overview
Planning definition

Analysis

Project risk management

Definition
It involves those early factors that must be taken to mitigate those risks . These factors include: EEF(environmental enterprise factor) organization own tolerance of the risk was evaluated keeping in view the past track of the organization. Organizational process assets; this includes organization have pre-defined risk system. Project Scope statement would help us to define the project risk definition.

Risk identification
This was done by analyzing the publish information present by the education Board, Pakistan engineering Council and accessing the database available. Organiztion last project completed of the school was analyzed . Reviewing the scope of the project helped us to identify the uncertainties of the project. The tools used for this were brainstorming and delphi technique.

Risk analysis
Both qualitative and quantitative risk analysis was performed of the project.

Risk monitoring
Risk monitoring plan was evaluated and risk register analyzed. This was done by evaluating what things can change during the life cycle of the project. Risk monitoring and controlling was done with the help of performance report ,risk audit, risk variance calculation . Reserve analysis was done to evaluate how many reserves were available to mitigate the risk.

PROJECT PROCUREMENT MANAGEMENT

In Project Procurement Management we have included the processes necessary to purchase or acquire products, services, or results needed from outside the project team. The organization can be either the buyer or seller of the products, services, or results of a project

Overview
An overview of the Project Procurement Management processes which include the following: Plan Procurements The process of documenting project purchasing decisions, specifying the approach, and identifying potential sellers. Conduct Procurements The process of obtaining seller responses, selecting a seller, and awarding a contract. Administer Procurements The process of managing procurement relationships, monitoring contract performance, and making changes and corrections as needed. Close Procurements The process of completing each project procurement.

Steps of procurement
What ? When? What to buy and when and where to buy. This involves a detail analysis of cost involved and alternatives available and selecting the best possible choice according to the criterion mentioned.

Cost effective analysis

Cost effective analysis was performed at various level of procurement to decide upon the supplier.

Enterprise Environmental Factors

The enterprise environmental factors that influenced the Plan Procurements process include, Marketplace conditions; Suppliers, including past performance or reputation; Typical terms and conditions for products, services, and results or for the specific industry; and Unique local requirements.