Professional Documents
Culture Documents
05 July 2011
Introduction
Guidelines
Policies and
procedures for selecting, contracting and monitoring consultants required for loan and technical assistance (TA) projects
ADB
Guidelines on The Use of Consultants By Asian Development Bank and Its Borrowers
Project Preparation Capacity Development Policy and Advisory Research and Development
Consultants for Loan Projects Detailed Design Implementation supervision Capacity Development
Consulting Services Recruitment Notice (CSRN) ADB/EA prepares Short-list ADB/EA issues Request for Proposal (RFP) ADB/EA evaluates Technical Proposal Public opening of Financial Proposal ADB/EA does overall ranking ADB/EA conducts negotiations and signs contract
8
Pointers
2. Associate with more experienced Short-listed 3. Expression of Interest (EOI) 4. Get short-listed as a Joint Venture partner
Pointer 1
Register in the Consultants Management System (CMS)
Pointer 2
Associate with Experienced Short-listed Firms
Shortlisted Firms
Current List of Shortlisted Firms for Technical Assistance and Grant Financed Projects
Pointer 3
Expression of Interest (EOI)
Eligibility pass/fail Management Competence (%) Technical Qualifications (%) Relevant Geographical Experience
(%)
Pointer 4
Short-Listed as a Joint Venture partner
Pointers
1. 2. 3. 4.
Know the rules of the Game Loosing Proposals Excellent Proposals Financial Proposal
Pointer 1
Know the Rules-of-the-game Rules-of-the-
Guidelines
Policies and
procedures for selecting, contracting and monitoring consultants required for loan and technical assistance (TA) projects
ADB
Guidelines on The Use of Consultants By Asian Development Bank and Its Borrowers
Guidelines
Policies
Need for high-quality services Need for economy and efficiency Need to give all qualified consultants an opportunity to compete Need to encourage the development and use of national consultants from developing member countries (DMCs) Need for transparency in the selection process Need for increasing focus on anticorruption
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Selection Procedure
Technical proposal evaluation Public opening of financial proposals Financial proposal evaluation Combine technical (80%) and financial (20%)
scores to give overall score
Quality Based Selection (QBS) Fixed Budget Selection (FBS) Least Cost Selection (LCS) Consultants Qualification Selection (CQS) Single Source Selection (SSS)
Pointer 2
Losing Proposals !
Actual Cases
from TA CSC-EV minutes CSC-
Financial Proposal
How is it evaluated Some tips for good Financial Proposal Out of 6 2nd ranked TP, 2 became
overall 1st after FP evaluation.
Financial Proposal
Financial Proposals are evaluated for: Compliance
Data Sheet requirements are met Any conditional proposal?
Arithmetic checks
To be corrected
per diem days, round trips, MTE Duration for the fixed amount items like
Communication, land transport, office operations
consultants Role and responsibilities of national consultants Replacements Performance evaluations Unsatisfactory performance Payment issues
Any Questions?
Please ask anything you want to know and or unclear to you?
Thank you for attending the seminar! Hope you have found this seminar useful. Feel free to contact Central Operations Services Office Div. 1 should you have further questions after the seminar Hiroyuki Maruyama Tel: 0063 2 632 6437 E-mail: hmaruyama@adb.org