SUPREME COURT LIBRARY SERVICES:

Balancing the Needs Of the Philippine Judiciary In a Fast Changing Environment ASLP National Congress on Moving Forward: Managing Libraries and Information Centers in Fast Changing Environment Hotel Supreme, Baguio City October 19-21, 2011

Special Library
A library established and funded by a commercial firm, private association, government agency, non-profit organization, or special interest group to meet the information needs of its employees, members, or staff in accordance with the organization's mission and goals. The scope of he collection is usually limited to the interests of the host organization. Reitz, Joan M.
ODLIS Online Dictionary for Library and Information Science

Law Library
A Law Library is special library with a special collection consisting of materials needed to conduct legal research and study. A law library can be further classified into a court, law school, legal firm or a government library with legal documents. Each type of law library have their own unique needs which are reflected in the collection and the services that is required of the library staff.
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Government SC, DOJ, OSG; Academe UP, Ateneo, UST, San Beda,UE, Xavier, La Salle Bacolod; Law Offices ACCRA, CVC, Romulo Mabanta; ADB Law Library

Model Law Libraries

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PRIMARY CONSIDERATION FOR EFFECTIVE & EFFICIENT LIBRARY SERVICE is USER

NEEDS
Determine their needs ADDRESS THEM AT ANY TIME, FORM, MANNER. Try to predict what they will need in the future or act like a FORTUNE TELLER. User needs depend upon the type of LAW Library

Supreme Court Library

USERS OR THE CLIENT THEY SERVE a. Chief Justice, Associate Justices b. Legal Staff of the Justices/Judges c. Court Attorneys d. Court Officials e. Court Employees
f. Appellate Justices and Judges

g. Retired Chief Justices, Justices, Judges

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PRIMARY NEED OF THE COURT

organization's mission and goals.
DECISION MAKING RULE MAKING

 Considering this Primary NEED of the Supreme Court, the Library collection can never be complete for the following reasons: 1. the subject matter of cases brought before the court can never be predicted 2. the subject matter of cases brought before the court covers all fields such medicine, psychology, environment etc. LINKAGES TO INSTITUTIONS AND THE LATEST TECHNOLOGY MAY BE A SOLUTION
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ASSOCIATIONS AND INSTITUTIONS

Existing Reciprocal Linkages Formal and Informal 1. Philippine Group of Law Librarians Informal 2. Fellow Librarians (Law, and other Fields) ADB, National Library, both House of Congress, etc. 3. Department of Foreign Affairs -Formal 4. U.P. College of Law 5. LAW SCHOOLS Access
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Services Rendered/Demanded
Reference Service Each Chief Justice, Associate Justices have their own unique research habits Chief Justice By phone Chambers - Speech or for a case Justice Research through their Court Attorneys Justice Comes to the Library Himself

CONFIDENTIALITY RULE COMMITTEE ON CONFIDENTIAL MATTERS

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Reference Service for Justices

a. Form

A. ORIGINAL/ OFFICIAL B. BOOK - WHOLE OR SPECIFIC CHAPTER C. DIGITAL

b. Time Constraints c. Mode of Delivery

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a. FORM
1. ORIGINAL/ OFFICIAL Legal Research - General Rule ESTABLISHED LIBRARY POLICY - SIGNED 2. BOOK Copyright Depository WHOLE BOOK OR SPECIFIC CHAPTER 3. DIGITAL
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b. Time Constraints
Deadline is generally yesterday but NOW is acceptable 24/7 - Blair and Robertson Published in the newspaper Linkages Law Libraries (Evat, etc.) Those not found in Linkage Libraries specially those from abolished government agencies (Digitization and NAR solved the problem)
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SUPREME COURT LIBRARY SERVICE CLIENT ORIENTED

The Library has evolved into a major research facility of the Judiciary
(Professional Library Service vs. Book Store Type)

PROMPT DELIVERY DATA NEEDED

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LEGAL RESEARCH
Cardinal Rule

latest laws and decisions

Start with the

EXCEPT

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EXCEPTIONS
1.WHEN FACTS THE CASE BEING DECIDED HAS A SPECIFC PERIOD
Tecson v. COMELEC, G.R. No. 161430, March 3, 2004 or the FPJ citizenship case a.Latest law if Family Code (1986) b. Civil Code on Persons (1940) c. CASE WAS decided BASED on the Spanish Civil Code (1898)

2. Specific style a Justice writes decisions

Laurel v. Abrogar, G.R. No. 155076, February 26, 2006
Justice Callejo decided the case based the Revised Penal Code and traced it to the Spanish penal code where books of Viada, Codigo Penal and Cuello Callon, Derecho Penal were used
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SOURCES OF LAW
a. Statutes or statutory law b. Jurisprudence or case law 1. Presidential Electoral Tribunal 2. Senate Electoral Tribunal. 3. House of Representatives Electoral Tribunal decisions c. For Muslim law

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1. Statutes - LAWS 1901 to present

1. a. Constitutions (Malolos, 1935, 1973, Freedom, 1987) 1.b.Legislative enactments since 1901 broken down as follows:
4,275 ACTS - Enactments from 1901-1935 733 Commonwealth Acts - Enactments from 1935-1945 2034 Presidential Decrees - Enactments from 1972-1985 884 Batas Pambansa. Enactments from 1979-1985 10154 Republic Acts - Enactments from 1946-1972, 1987- present (August 2011) 110 Executive Order Enactment from 1985-1986 1987 TOTAL 18,150

1.c. Executive Issuances

Martial Law, other Presidential issuances are: 57 General Orders, 1,525 Letters of Instruction, 2,489 Proclamations, 832 Memorandum Order, 1,297 Memorandum Circular, 157 Letter of Implementation, Letter of Authority, Letters of Instruction, 504 Administrative Order and 1,093 Executive Orders.

1.d. Treaties UP Phil. Treaty Series is only till 1981 1.e. Issuances of Government agencies such as the SC, Constitutional commissions, Executive Departments, etc. National Administrative Register starting 1987 1.f. Ordinances - Manila some now publish in newspaperrs

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SEARCH TOOLS - INDEXES

Availability

1. Laws/Statutes 1901-Present O 2. Court Decisions/Jurisprudence 1901-2009 / 2010-2011 0 3. Annotations/Commentaries Treatises Manual Card Catalog Online for other Institutions such as UP, Ateneo, DLSU
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2. JURISPRUDENCE/ COUR T DECISIONS

1. Supreme Court 1901 to present 2. Appellate Courts

2.a. Court of Appeals Online 2.b. Court of Tax Appeals CD Asia Taxation 1980 to present Online 2.c. Sandiganbayan Online
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How will you locate for

1.law was passed this year on Government Controlled Corporations 2. Case was filed seeking for damages against a car dealer for a defective BMW purchased Dec. 2010. Has Congress passed Lemon Law which protects buyers of Motor Vehicles. 3. Case was filed invoking the Portability law. What is the Portability Law ?
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DELIBERATION How will you find the deliberation of the

law?

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HOW WILL YOU FIND THE DECISION PUBLISHED IN THE NEWSPAPER

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Fast Changing Environment

LATEST INFORMATION TECHNOLOGY Awaresness
(Seminars, internet, social networking, CPE, etc.)

1. Open Access Free websites 2. Commercial Websites

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www.gov.ph

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1. Open Access
Lawphil.net - Arellano Law Foundation Chanrobles.com Chan Robles Law Offices Executive - Official Gazette gov.ph Legislature Senate senate.gov.ph House - congress.gov.ph 5. Judiciary - judiciary.gov.ph 6. Law Juan (Constitution & Rules of Court) 7. Larc (Law Archives) -larc.fluxfun.com
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1. 2. 3. 4.

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2. Commercial Subscription basis

1. CD Asia - CD and Online Online is for Laws and SC decisions only 2. E- SCRA - started 2011 3. Law Juan Laws via the net 4. Foreign Westlaw Lexis/Nexis
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Supreme Court Library and Archives

A. the Standard Library and Archives/Memorabilia
B. the Virtual Library and Archives

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A. the Standard Library and Archives

Total collection as of December 30, 2010 is 97,005 volumes. Library network- Main Library and 29 minilibraries in the 4 buildings in Manila, 1 in Baguio City and 1 in Tagaytay City at the Philippine Judicial Academy 65 Court Libraries nationwide collection not included in the total collection
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Collection

A. All Philippine law books except reviewers

B. Law Related Medicine - surgery, DNA C. Supreme Court needs -TQM, Training, etc.
D. Fugitive Materials CDs, rare books

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Standard Book (hard copy)

Hard copy is still necessary: A. E-Books as far as Philippine legal books or periodicals NIL B. Majority of our Courts clientle are more accustomed to the hard copy. C. RARE books such as Viada and Cuello Callon are still used

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SEARCH FOR BOOKS

1. Card Catalog A. Manual B. Digital or OPAC

2. INTERNET OPAC of Other Libraries such as UP, Ateneo, De La Salle University

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WHERE TO ACCESS Supreme Court - Decisions

PENDING - Confidential DECISION Public Information Office SC website Reporters Office LIBRARY - BOOK FORM OR PRINTED
Philippine Reports (limited), SCRA, SCAD, Official Gazette, Law Journals (selected)

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B. Virtual or Digital Library and Archives

DIGITAL SC WEBSITE E-Library

Arellano Law Foundation www.lawphil.ney Chan Robles Virtual Lib www.chanrobles.com CD Asia (CD-Rom) www.cdasiaonline.com e-library plus 4 (CD) http://central.com.ph/escra - E-SCRA www. larc.fluxfun.com Law Archives
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SC Virtual Library
b.1) E-Library or Electronic Library of Philippine legal materials b.2.) WESTLAW, LEXIS and other virtual libraries for foreign materials
SC E-Library has links to the United States, Australia, Canada, Singapore, Malaysia and India Supreme Courts ChanRobles U.S.
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Electronic Library FULL Text

For ALL Philippine legal information: Supreme Court decisions from 1901 to present Statutes, executive enactments from 1901 to present
Legislative history http://www.senate.gov.ph
http://www.congress.gov.ph (limited to more or less the last 3 Congresses)

Executive enactments (recent) http://www.gov.ph

(Limited to the latest)

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Link to Foreign Supreme Court ...

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WESTLAW and other virtual libraries FULL TEXT

virtual library for foreign legal materials. covers: statutes, jurisprudence, world journals and other materials from the United States, some European and Asian countries. HEIN ONLINE (US and Canada) Linkages Alternate: Lexis/Nexis Jstor, Proquest
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Supreme Court Electronic Library

virtual library for ALL Philippine legal information a. Decisions of the Supreme Court from 1901 to present b. Statutes, executive enactments and jurisprudence to be covered are from 1901 to present. b. Rules and regulations of government agencies (NAR), Journals c. Justices of the Supreme Court from CJ Arellano to present d. E-Books of the Court
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B. Organization of Library Materials (E-Librarys

REFERENCE category) B.1. Cataloging Books acquired by the Library are catalogued using the Los Angeles Classification scheme and the Library of Congress. In house ON-LINE Catalog (OPAC)

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Locate the book of Bernas

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b.2.1 Index to the Official Gazette-Sample

Covers Official Gazette 2006 to present

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b.2.2. Index to Legal Periodicals-Sample covers Philippine legal periodicals

Found in the Library from 2001- present

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b.2.3. Title Index to Decisions of the Supreme Court

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b.2.4. Index to the Newspaper Collection

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 The Digital Library was designed wherein Online Card Catalogue, and all the Indexes can be search in ONE search. This one search will allow searches for the full-text DATABASES of Statutes, Jurisprudence, etc. previously discussed in the Digital Library.

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SEARCH ALL THE DATABASES

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SC Library and Archives/Memorabilia

Standard book (hard copy) collection for: 1. RARE Collection such as: Spanish Collection Old and Original laws (before the war) and volumes of the Jurisprudencia Filipina or the Philippine Reports Japanese General War Trial (only copy in the entire Phils.

2. Memorabilia Collection of the SC 3. Copies of Court decisions scanned

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One Access for Archival Information such similar to World Bank Archives

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PENDING PROJECTS
1. Renovation of the Library
Nov. 15, 2011
Starts

2. Computerized Applications for the Library a. Circulation b. Security System

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Proposed Renovation
Major Constraint is SPACE WHERE to house the library Proposed solution is to use mezzanines such as those by the US Supreme Court, Florida, Upper Law Society of Canada, etc.

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UNITED STATES SUPREME COURT LIBRARY

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UPPER LAW SOCIETY- TORONTO, CANADA

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Computers specially for the Courts legal staff. The Library has already Wi-Fi for internet access

PROPOSED FACILITES

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VIDEO LIBRARY to capture important activities of the Court to RECORD HISTORY like Oral Arguments, retirement ceremonies, etc. Materials needed when in session
Senate, Australia Parliament Library

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COMPACT SHELVES -Manual

and electronic

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2. Computerized Applications for the Library

1. Circulation of books 2. Security Alarm system.

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CIRCULATION SYSTEM which may even be connected to a Security System

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Security System

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CONCLUSION AN ADVISE
TO BE ABLE TO MOVE FORWARD AND EFFECTIVELY MANGE LIBRARIES AND INFORMATION CENTERS
1. ALWAYS PUT YOUR USERS/CLIENT AS A PRIORITY. CHOOSE WHICH OF THE NEW INOVATIONS WILL BEST SUIT THEIR NEEDS. 2. IT APPLICATIONS - NOT ALL CAN ADOPTED FOR ALL LIBRARIES e.g. Law, full text while others adopt bibliographic type 3. With the Fast Changing Environment, always be aware of the latest CPE/Seminars, exhibits
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