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Project Management Principles

Define Project Objectives Develop Project Execution Plan Define Baselines for Control Manage Risk Close out Effectively

Project Objectives

Expected out comes/deliverables Resources Time span Safety Total quality

Project Objectives

S pecific M easurable A ssignable R ealistic T ime related

Team..

Team..

Skills needed ? Individuals identified ? When are they needed ? Where are they ? Training needed ? Interpersonal compatibility ?

Team..

No more piece-by-piece, step-by-step production. Now its teams. Teams of product and manufacturing engineerings, designers, planners, financing and marketing peopletogether from the start

Team.. Why

To solve complex problems More factors must be considered in design than ever before Many corporations are international, with design and operations spread across the globe Since Time to Market is important to competitive advantage, concurrent processing is widely used Corporations are increasingly using project management principles

Team.. Attributes

A common goal or purpose. Team members are individually committed to that purpose Leadership. One member may be appointed as leader, every member should contribute to the leadership Each member makes unique contributions to the project Effective team communication Creative spark Harmonious relationships among team members Effective planning & use of resources

Team Leadership structures..

Traditional Model

Participative Model

Implies a strong leader who directs actions of the group Leader is positioned closely to all members & implies accountability of the leader to the members Emphasizes leader as a working member/as an equal. Leadership may shift with individuals expertise

Flat Model

Consultant Model

Shows relationship between student team & instructor

No one right model. Team needs to choose structure that models how the group wants to perform.

Cornerstones of Project Management

Scope Cost Schedule Quality

CAUTION

Scope

Poor scope definition leads to cost overruns, which results in less profitability of projects

To manage creeping scope..

Keep scope documents current Freeze design after the estimate has been approved Allow only those changes that are justified by benefit Use an effective change management procedure

Scope- to be good

Written Well defined Understood Achievable

Scope-initiation

Sets the baseline for cost and schedule Must involve the right people Must include implementation Identifies items not included Maximum influence on project cost Breaks project into manageable pieces

WBS

WBS- successful.

Status and completion is easily measured Definite beginning and end It is familiar with prior experience Manageable work assignments One continuous stream of work from start to finish

WBS- Steps.

Divide the project into major objectives Partition objectives into activities Divide activities with missing characteristics into sub activities Repeat #3 until all suba ctivities have desired characteristics Lowest sub activities are the basis of work packages

Cost

Estimate Control

Cost-Estimate.

Define project cost

integrate scope, schedule, and resources

Define estimate basis Identify potential risks Identify contingency/escalation Identify items not included

Cost- Control.

Establish the baseline (estimate) Measure variation from baseline Take corrective action

Cost- Control.

Detailed project scope/work package Control estimate Chart of accounts Cost status report Forecasting process Change management procedure Cash flow forecast

Schedule

Planning -

Identification of the sequence of events necessary to complete the project Scheduling - Determination of timing and assembly of project activities to give overall completion time

Front End Schedule

A way to get the project started right


Design Program Install / Test System Turnover

Schedule- Basis.

Project objectives Project scope Project milestones Project estimate (budget) Resource availability

The Critical Path

Identifies project priorities Shows activity relationships Enables schedule analysis Reflects project strategy Promotes teamwork

Five Phases of Project Management

Quality

Fit for purpose

Project quality improvement

Develop a quality management plan early in the project Include representatives from all affected organizational units on the project team Initiate the project effectively through kickoff and alignment meetings Review performance and measure success

Project quality improvement.

Define scope and review periodically Limit scope changes formal change procedure require justification Complete more engineering up-front before defining cost and scheduling Obtain constructability, operability and maintainability input to design

Questions.

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