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ENTITY RELATIONSHIP MODEL(ERM)

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Objectives
How to use EntityRelationship (ER) modeling in
database design.

Basic concepts associated with ER model. Diagrammatic technique for displaying ER model using
Unified Modeling Language (UML).
specification.

How to build an ER model from a requirements

Entity Relationship Modeling

PRICE LEVEL

Models business,
not implementation Is a well-established technique Has a robust syntax Results in easy-to-read diagrams

# CODE * DESCRIPTION

defi ned by

appli ed to
ORGANIZATION
o * o o o o o o o EMAIL NAME POSTAL CODE REGION STREET TOWN TELEPHONE NUMBER CONTACT NAME CONTACT EXTENSION

part of

at
T IT LE MOVIE
# PRODUCT CODE * CATEGORY * TITLE o AGE RATI NG o DESCRI PTION * DURATION * MONOCHROME o AUDIO o PREVIEW

parent organi zation of

GAME

the fo
SUPPLIER
# SUPPLIER CODE o EMAIL APPROVED REFERENCE

distributor * CATEGORY * MEDIUM r o MINIMUM MEMORY

for
PRICE HISTORY
# EFFECTIVE DATE * PRI CE * DEFAULT DAYS * OVERDUE RATE

revi ewed i avail abl e as n

on

avail abl e * * from the source of

OT HER ORGANIZAT ION

PUBLICAT ION
# * o o o REFERENCE TITLE VOLUME ISSUE PUBLI SH DATE

CATALOG
# REFERENCE o CATALOG DATE o DESCRI PTION

the holder o f
CUST OMER
o * * * o * * * * o o o o o

managed by EMPLOYEE
* * o o o POSITION LAST NAME FIRST NAME OTHER INITIALS EMAIL

the source of the source of

the manager of

of
COPY

acquired fro m

the cancel lor of responsi ble for

responsi ble for

EMAIL DESIGNATION FIRST NAME LAST NAME OTHER INITIALS STREET TOWN POSTAL CODE REGION HOME PHONE WORK EXTENSION WORK PHONE PHOTOGRAPH STAFF REMARKS

* ACQUIRE DATE * PURCHASE COST * SHELF CODE o CONDITION o CUSTOMER REMARKS .. .

the holder of responsi ble for

MEMBERSHIP TYPE
# CODE * DESCRIPTION * DISCOUNT PERCENTAGE o STANDARD FEE

rented on reserved on

held by in in
REVIEW
# * * o o SEQUENCE ARTICLE HOT AUTHOR URL

held by

of
MEMBERSHIP
# NUMBER o TERMINATION REASON o TERMINATION DATE

the type o f of

...although they may look rather complex at first sight

approved by

the reservati on for for cancel led by

renewed fo r authorized by of requested against the MEMBERSHIP PERIOD requestor # START DATE o ACTUAL FEE PAI D of approved by

used fo r

BOOKING
* o o o o BOOK DATE EXPIRE DATE NOTIFY DATE RESERVE DATE STAFF REMARKS

ful fi ll ed as
RENT AL
* RENTAL DATE o STAFF REMARKS o COMPLETED

for

composed of for
RENT AL IT EM
# LINE NO * RENTAL PERIOD * PRI CE PAI D o RETURN DATE o STAFF REMARKS

the rental for

part of

Goals of Entity Relationship Modeling

Capture all required information Information appears only once Model no information that is derivable from other information already modeled Information is in a predictable, logical place

Database Types
ER Model

Hierarchical Relational

Network

ER Diagram of Branch View of DreamHome

Concepts of the ER Model

Entity types Relationship types Attributes

Entity Type
Entity type
Group of objects with same properties, identified by enterprise as having an independent existence. Something of significance to the business about which data must be known A name for the things that you can list Usually a noun

Entity occurrence/instances

Uniquely identifiable object of an entity type.

Example of Entities and Instances (1)

PERSON PRODUCT PRODUCT TYPE EMPLOYMENT CONTRACT JOB SKILL LEVEL TICKET RESERVATION PURCHASE ELECTION PRINTER PREFERENCE DOCUMENT VERSION

Mahatma Gandhi 2.5 x 35 mm copper nail nail my previous contract violinist fluent tonight: Hamlet in the Royal the CD I bought yesterday for parliament next fall ...

Examples of Entity Types (2)

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Entities and Sets

An entity represents a set of instances that are of
interest to a particular business.
JOB
manager cook waitress dish washer financial controller waiter porter piano player

ER Diagram of Staff and Branch Entity Types

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Remarks on creating Entities

Give the entity a unique name Create a formal description of the entity Add a few attributes, if possible Be aware of homonyms Check entity names and descriptions regularly Avoid use of reserved words Remove relationship name from entity name

Relationship Types
Relationship type
Set of meaningful associations among entity types. Express how entities are mutually related Always exist between two entities (or one entity twice)

Relationship occurrence
Uniquely identifiable association, which includes one occurrence from each participating entity type.

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Relationship Examples
EMPLOYEES have JOBS JOBS are held by EMPLOYEES
PRODUCTS are classified by a PRODUCT TYPE
PRODUCT TYPE is a classification for a PRODUCT

PEOPLE make TICKET RESERVATIONS

TICKET RESERVATIONS are made by PEOPLE

Entity Representation in Diagram

Drawn as a softbox Name singular Name inside Neither size, nor position has a special meaning
ELECTION
EMPLOYEE JOB

ORDER

TICKET RESERVATION

JOB ASSIGNMENT

During design, entities usually lead to tables.

Employees have Jobs

JOB EMPLOYEE
Shintaro Jill Ahmed Maria Adam waitress dish washer financial controller manager cook

waiter

porter piano player

Numerical observation: All EMPLOYEES have a JOB No EMPLOYEE has more than one JOB

Not all JOBS are held by an EMPLOYEE

Some JOBS are held by more than one EMPLOYEE

Semantic Net of Has Relationship Type

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ER Diagram of Branch Has Staff Relationship

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Relationship Types
Degree of a Relationship
Number of participating entities in relationship.

Relationship of degree:
two is binary; three is ternary; four is quaternary.

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Binary Relationship called POwns

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Ternary Relationship called Registers

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Quaternary Relationship called Arranges

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Relationship Types
Recursive Relationship

Relationship type where same entity type participates more than once in different roles.

Relationships may be given role names to indicate

purpose that each participating entity type plays in a relationship.

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Recursive Relationship called Supervises with Role Names

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Entities associated through two distinct Relationships with Role Names

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Attributes
Attribute
Also represents something of significance to the business Is a specific piece of information that: Describes Quantifies Qualifies Classifies Specifies an entity
Property of an entity or a relationship type.

Attribute Domain
Set of allowable values for one or more attributes.

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Attribute Examples
Entity EMPLOYEE
CAR ORDER JOB TRANSACTION EMPLOYMENT CONTRACT Attribute Family Name, Age, Shoe Size, Town of Residence, Email, ... Model, Weight, Catalog Price, Order Date, Ship Date, Title, Description, ... Amount, Transaction Date, Start Date, Salary, ...

EM Entities and Attributes

Nouns user address password person name country birth date occupation message text attachment file folder inbox outbox wastebasket Entities/Attributes/ Instances USER Address Password PERSON Name COUNTRY Birth Date Occupation MESSAGE Text ATTACHMENT File FOLDER Inbox Outbox Wastebasket

Entities with their Attributes USER - Address - Password PERSON - Name - Birth Date - Occupation COUNTRY - Name MESSAGE - Text ATTACHMENT - Filename FOLDER - Name

Attributes in Diagrams
Mandatory attribute, that is, known and available for
every instance.

Optional attribute, that is, unknown or unimportant to

know for some instances.
EMPLOYEE Family Name * Address * o Birth Date o Shoe Size o Email JOB Title * Description o

During design, attributes lead to columns.

Attributes
Simple Attribute
Attribute composed of a single component with an independent existence.

Composite Attribute

Attribute composed of multiple components, each with an independent existence. Example: address (simple attribute) can be subdivided into attributes of street, city, postcode

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Attributes
Single-valued Attribute

Attribute that holds a single value for each occurrence of an entity type.

Multi-valued Attribute

Attribute that holds multiple values for each occurrence of an entity type. Eg: telephoneNo

Derived Attribute

Attribute that represents a value that is derivable from value of a related attribute, or set of attributes, not necessarily in the same entity type.
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Keys
Candidate Key

Minimal set of attributes that uniquely identifies each occurrence of an entity type.

Primary Key

Candidate key selected to uniquely identify each occurrence of an entity type.

Composite Key
A candidate key that consists of two or more attributes.

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ER Diagram of Staff and Branch Entities and their Attributes

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 Strong Entity Type

Entity Type

Entity type that is not existence-dependent on some other entity type. Characteristic: Each entity occurrence is uniquely identifiable using PK attribute of the entity type

Weak Entity Type

Entity type that is existence-dependent on some other entity type. Characteristic: Each entity occurrence cannot be uniquely identified using attributses associated with the entity type
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Strong Entity Type called Client and Weak Entity Type called Preference

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Relationship with Attributes

When to have relationship with attributes??

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Structural Constraints
Main type of constraint on relationships is called
multiplicity.

Multiplicity - number (or range) of possible

occurrences of an entity type that may relate to a single occurrence of an associated entity type through a particular relationship. user or company.

Represents policies (called business rules) established by

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Structural Constraints
The most common degree for relationships is binary.
Binary relationships are generally referred to as being:
one-to-one (1:1) one-to-many (1:*) many-to-many (*:*)

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Semantic Net of Staff Manages Branch Relationship Type

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Multiplicity of Staff Manages Branch (1:1) Relationship Type

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Semantic Net of Staff Oversees PropertyForRent Relationship Type

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Multiplicity of Staff Oversees PropertyForRent (1:*) Relationship Type

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Semantic Net of Newspaper Advertises PropertyForRent Relationship Type

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Multiplicity of Newspaper Advertises PropertyForRent (*:*) Relationship

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Structural Constraints
Multiplicity for Complex Relationships
Complex relationship relationship higher than binary Number (or range) of possible occurrences of an entity type in an n-ary relationship when other (n-1) values are fixed.

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Semantic Net of Ternary Registers Relationship with Values for Staff and Branch Entities Fixed

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Multiplicity of Ternary Registers Relationship

Staff of a branch registers zero client or more

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Summary of Multiplicity Constraints

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Structural Constraints

From multiplicity we can actually identify two type

of restrictions on relationships: cardinality and participation.

Cardinality
Describes maximum number of possible relationship occurrences for an entity participating in a given relationship type. Appears as the maximum values for the multiplicity ranges on either side of the relationship

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Structural Constraints
Participation (mandatory/optional)

determines whether all or only some entity occurrences are involved/participate in a relationship. All is mandatory (minimum value 1) ; only some is optional (minimum value 0) How to determine an entitys participation on a diagram? Look at the minimum value of a range at one entity. If value is 0, then the opposite entity (in that relationship) has a optional participation If value is 1, then the opposite entity (in that relationship) has a mandatory participation

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Multiplicity as Cardinality and Participation Constraints

Cardinality of Manages relationship is 1..1

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Structural Constraints
Why need to understand and able to differentiate
between the different type of structural constraints in data model (ERD)?
Relational schemas will be created from entities-relationship in ERD Different type of constraints will affect the schemas created (will be discussed in logical database design topic)

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Problem 1 : Produce an ERM for the problem description below.

Problem 1: I am the manager of a training company that provides instructor-led courses in management techniques. We teach many courses, each of which has a code, a name and a fee. Introduction to UNIX and C Programming are two of our more popular courses. Courses vary in length from one day to four days. An instructor can teach several courses. Paul Rogers and Maria Gonzales are two of our best teachers. We track each instructor's name and phone number. Each course is taught by only one instructor. We create a course and then line up an instructor. The students can take several courses over time, and many of them do this. Jamie Brown from AT&T took every course we offer! We track each student's name and phone number. Some of our students and instructors do not give us their phone numbers.

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ERM for Problem 1

0..*

0..*

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Problem 2: Produce an ERD to represent the followings:

Model the USA-type geography, where the following is of interest:
States of a country including their name, population, area and date established. Cities including their name, population, date established and founder's name. Rivers including their name and length. The capital city of each state, including the date declared. The source of each river, i.e. the state in which it begins (which may be none) The fact that cities may be located on particular rivers. The fact that cities are located in states. The length of each river within each state. Information about states that adjoin each another, and the length of their common border. Assume that the names of states and rivers are unique. City names are only unique within a state.

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Problem 3: Produce an ERD to represent the followings:

Consider the following set of requirements for a university database that is used to
keep track of students' transcripts. The university keeps track of each student's name, student number, current address, permanent address and phone, birthdate, gender, year of study (1st, 2nd, 3rd, 4th ), major department, minor department (if any), and degree program (B.A., B.Sc., ..., Ph.D.). Some user applications need to refer to the city, county, and post code of the student's permanent address and to the student's last name. Each department is described by name, department code, office number and office phones. Both name and code have unique values for each department. Each course has a course name, description, code number, number of semester hours and offering department. The value of the code number is unique for each course. Each module has an instructor, semester, year, course and module number. The module number distinguishes different modules of the same course that are taught during the same semester/year; its values are 1, 2, 3, ..., up to the number of taught during each semester. A grade report has a student, module and grade. modules

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Problem 4
The IT Training Group (Glasgow) has contacted you to create a
conceptual model by using the EntityRelationship data model for a database that will meet the information needs for its training program. The Company Director gives you the following description of the training groups operating environment. The Company has twelve instructors and can handle up to one hundred trainees per training session. The Company offers five advanced technology courses, each of which is taught by a teaching team of two or more instructors. Each instructor is assigned to a maximum of two teaching teams or may be assigned to do research. Each trainee undertakes one advanced technology course per training session. Given this information, draw an ER diagram for IT Training Group (Glasgow).
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Solution Problem 4
Assigned IsPartOf

Research
0..* 1..1

Instructor
1..1 0..2

TeachingTeam

1..1

Teaches

1..*

Attends

Provides

Trainee
1..1 1..*

Training
1..* 1..1

Advanced Course

Session

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Problem 5 - Produce ERM

Suppose you are involved in developing a database system for the Sales
Department of a company. The operation of the Department can be described as follows: They have a file of products that they provide to their customers. Each type of product has a unique product number, as well as a description, a cost and a price. The number of the product in stock and the number allocated are updated regularly. When the number in stock decreases to the reorder level, the product is reordered in a pre-decided quantity. They have a file of customers. Each customer is given a unique customer number. This file also contains customer names that consist of their first and last names, and customer addresses composed of street, city and postcode and the customer telephone number. Each customer has a credit limit, which is used to validate their orders. A customer may place zero, one or more orders at a time, and an order is always placed by one customer alone. Each order is identified by a unique order number. Other information as to orders includes the date due, the total price, and the status, that is, an order may be outstanding, partially delivered, or fully delivered and invoiced. An order may involve one or more than one type of products, and a type of products may be involved in more than one order. For each product being ordered in an order, its quantity, total price, and status (i.e., outstanding, partially delivered, or fully delivered) are recorded and updated regularly.

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