PLACNG THE ORDER PLACNG THE ORDER

There There are are two two kinds kinds of of order order i i..ee.. with with order order form form and and
placed placed by by letter/without letter/without form form..
Order Order with with order order form form is is routine routine one one usually usually placed placed
by by regular regular buyer buyer..
Order Order form form is is aa printed printed one one and and an an enclosure enclosure..
An An order order letter letter should should have have accuracy accuracy and and clarity clarity; ;
Include Include full full details details of of description, description, quantities quantities and and
prices prices and and quote quote catalogue catalogue numbers, numbers, if if any any..
State State your your requirements requirements as as to to delivery delivery- -place, place, date, date,
mode mode of of transport transport and and whether whether to to be be sent sent carriage carriage
paid paid (transportation (transportation cost cost paid paid by by seller) seller) or or carriage carriage
forward forward (paid (paid by by buyer) buyer)..
Confirm Confirm the the terms terms of of payment payment agreed agreed in in preliminary preliminary
negotiations negotiations..
According to English law the buyer's order is According to English law the buyer's order is
an offer to buy and the arrangement is not an offer to buy and the arrangement is not
legally binding until the seller has accepted legally binding until the seller has accepted
the offer. After that, both parties are legally the offer. After that, both parties are legally
bound to honour their arrangement. bound to honour their arrangement.
The buyer's obligation: The buyer's obligation:
to accept the goods supplied, to pay for them to accept the goods supplied, to pay for them
at the time of delivery, to check the goods. at the time of delivery, to check the goods.
The seller's obligation: The seller's obligation:
to deliver goods exactly of the kind ordered to deliver goods exactly of the kind ordered
and at the agreed time, to guarantee the and at the agreed time, to guarantee the
goods to be free from faults. goods to be free from faults.
Routine Orders Routine Orders
ear Sirs ear Sirs
Please Please send send us us by by return return copies copies of of the the
following following books books on on the the usual usual discount discount
terms terms of of 25 25% % off off published published prices prices: :
No.of No.of
Copies Copies
Title Title Author Author Published Published
Price Price
15 15
20 20
20 20
A textbook of economics A textbook of economics
Modern Office Practice Modern Office Practice
English for Business English for Business
Hanson Hanson
Warson Warson
Gartside Gartside
$7.50 $7.50
$6.50 $6.50
$7.50 $7.50
Order based on seller's quotation Order based on seller's quotation
Dear Sirs Dear Sirs
We thank you for your quotation of 4 We thank you for your quotation of 4
th th
]une ]une
and shall be glad if you will supply, and and shall be glad if you will supply, and
deliver not later than the end of this deliver not later than the end of this
month: month:
100 reams of A2 quality Printing Paper, 100 reams of A2 quality Printing Paper,
white, at $2 per kg, including delivery, white, at $2 per kg, including delivery,
Yours faithfully Yours faithfully
Covering letter with order form Covering letter with order form
77
th th
July 2009 July 2009
ear Sirs ear Sirs
We thank you for your letter of 5 We thank you for your letter of 5
th th
July July
and enclose our order No 237 for and enclose our order No 237 for
four of the items. four of the items.
All these items are urgently required All these items are urgently required
by our customer. We therefore hope by our customer. We therefore hope
you will send them immediately. you will send them immediately.
Yours faithfully Yours faithfully
JB 8MP8ON & CO LTD JB 8MP8ON & CO LTD
18 Deansgate Blackpool 18 Deansgate Blackpool
YF3 7JG YF3 7JG
ORDER FORM ORDER FORM
Order Order No No 237 237
Nylon Nylon Fabrics Fabrics Ltd Ltd
18 18 Brazennose Brazennose Street Street
MANCHESTER MANCHESTER
M M60 60 8 8AS AS
Qty Qty Please supply: Please supply:
tem tem
Catalogue Catalogue
No. No.
Price Price
(Net) (Net)
25 25
25 25
50 50
50 50
Bed Sheets, 106 cm,blue Bed Sheets, 106 cm,blue
do 120 cm,red do 120 cm,red
Pillow cases, blue Pillow cases, blue
do red do red
75 75
82 82
117 117
121 121
$8 each $8 each
$9 each $9 each
$3 each $3 each
$3 each $3 each
For J B SMPSON & CO LTD For J B SMPSON & CO LTD
W James W James
Secretary Secretary
Order from new customer
Dear Sirs
Thank you for your letter of 12
th
June sending us patterns of cotton prints. We find both quality and
prices satisfactory and are pleased to give you an order for the following items on the understanding
that they will be supplied from current stock at the prices named:
We expect to find a good market for these cottons and hope to place further and larger
orders with you in the near future.
Our usual terms of payment are one month from date of invoice and we hope they will be
satisfactory to you. Meanwhile, should you wish to make enquiries concerning our
financial standing, you may refer to the following manufacturers, with whom we have had
dealings for many years:
J G Gartside & Co, Lees, Oldham;
John Hughes Ltd, Rochdale
Yours faithfully
Quantity Pattern No Prices
(Net)
30 metres
45 "
30
72
82
84
$3 per metre
$ 4 per metre
$5 per metre
Home(everywhere) work
WRTE AN ORDER LETTER
YOU ARE AN OWNER OF BAKERY SHOP.
YOU'VE RECEVED QUOTATON LETTER OF
2
ND
NOVEMBER 2011 FROM DSTRBUTOR
OF BAKERY MATERALS. YOU'VE AGREED
WTH ALL DETALS AND CONDTONS N
QUOTATON (YOU DETERMNE THEM).
YOU'D LKE TO ORDER 4 TEMS OF BAKERY
MATERALS (YOU DETERMNE THEM). T'S
REGULAR ORDER WTH ORDER FORM.