LEADERSHIP DEVELOPMENT VISHAL SANGHAVI

Key Functions of a Leader

Function
Planning

Elements
Seeking all available information Defining group task, purpose or goal Making a workable plan

Initiating

Briefing group on the aims and the plan Explaining why aim or plan is necessary Allocating tasks to group members Setting group standards

Controlling

Maintaining group standards

Influencing tempo
Ensuring all actions are taken towards objectives Prodding group to action/decision

Key Functions of a Leader (Contd.)

Function
Supporting

Elements
Expressing acceptance of persons and their contribution Encouraging & Disciplining individuals Creating team spirit Reconciling disagreements or getting others to explore them

Informing

Giving new information to the group, keeping them in the picture

Receiving information from group

Summarizing suggestions and ideas coherently Evaluating Checking feasibility of an idea Evaluating group performance Helping the group to evaluate its own performance against standards

Motivation is the result of performing all the functions well!!

Responsibilities for Leading a Team

If you've been asked to lead a team project in your company, you'll get more from your team members if you know your responsibilities.

Define the Charter

Find out how much latitude your team has. Make sure there's organizational support for these issues

Build on Strength

If team members are selected for you, determine what each person can add to the group effort. Ask members to identify their strengths

Set Ground Rules

Discuss how the team will operate. Write down the rules agreed upon by team members

Responsibilities for Leading a Team (Contd.)

Develop a Mission and a Goal

Get your team talking about what needs to be done, by whom, and when Part of your job is to be a sheepdog Keep people together and herd them towards the goal

Herd the Sheep

Break up Fistfights

Disagreements are fine, even healthy, but outright hostility or anger is counterproductive. Stop the discussion, clarify positions, and try to find areas of agreement Keep managers and team members bosses informed

Build Bridges

Responsibilities for Leading a Team (Contd.)

Take Prudent Risks If it isn't specifically prohibited, try it out. Safe routs lead to dull destinations. Make the Work Fun

Give your team lots of recognition

Create Freedom Encourage all ideas and see that they are protected and respected, no matter how strange they may sound Assess Performance Using a questionnaire ask the team to rate its performance

Get Something Done

Don't lost sight of your goal and your mission. Teamwork may be fun but ultimately you must show results

How to Set Inspiring Team Goals

Be clear about what you mean by vision, goals, objectives and targets

Develop a clear and attractive picture of what you want

Communicate what you want, so others want to be a part of it

Clarify whether you want consultation or participation when setting goals

Make the goals public and share them beyond the team

Show people what must happen to realize the vision

How to Set Inspiring Team Goals (Contd.)

Translate general goals into ones that tap into the teams enthusiasm Try to be enthusiastic and confident about team goals Listen to the teams idea about how to achieve goals Use SMART goals: Specific, Measurable, Achievable, Realistic, Time bound Build the teams ground rules for always meeting deadlines

How to Support Your Teams Development

Stay aware of what is happening in your team Anticipate problems and remove blocks to better working Keep reviewing what stage the team has reached

Clarify what roles people are playing

Share the natural stages of team development with your team Build trust in your team Acknowledge conflicts

How to Support Your Teams Development ( Contd. )

Deal with conflicts by focusing on issues, not personalities Allow room for people to probe each others defenses, and learn what matters to those with whom they will be working Create opportunities for people to identify tasks and behaviors they will perform Clarify the teams core values and what they mean in practice Help enforce ground rules for working together Show your personal commitment to the ground rules Keep the teams energy focused

How to Support Your Teams Development ( Contd. )

Give regular rewards and feedbacks Use commitment rather than control to obtain high level results When it is time to end the team set a definite ending date Acknowledge and deal with peoples feelings about ending the team Celebrate or formally mark the ending of a team

Time management

Setting Priorities
Means Deciding The order in which jobs should be handled How much time should be allocated to each

Means Being Aware of a Common Mistake

Not being able to distinguish between urgent and important tasks

Setting Priorities (Contd.)

Urgent Jobs Dont always have the highest payoff Often get priority over important jobs Are often unplanned

Important Jobs Are the ones that help you achieve your overall purpose

Setting Priorities (Contd.)

Ask Someone else to do it

Do it NOW

Urgency
Avoid Do it later

Importance

Ideas to Use When Delegating

Pick people who accept responsibility

Try to match the person to the task

Remember that the person performing the task may not do it as well as you do it Build the person's confidence by assigning a low-risk project at first Let delegates put their own spin on the assignment When communicating the assignment, use vocabulary that's easily understood Keep tabs on what you delegate Give a due date for the assignment