Accounts Information

System

Presented By
Kamalesh Kumar Heda
Sandipan Karmakar
 INTRODUCTION
PURPOSE:
To build an Information System to
carry out
(a) Monitoring
(b) Processing (Transacting and
Updating )
(c) Documentation
related to the Accounts
Departments of IIT Kharagpur.
 Scope of the System
1. This System will be an Intranet based System
(Could be accessed inside IITKGP only )
2. Facilitate the stakeholders to access (View only)
the current status of their salary accounts (In
case of Professors and Employees) after the
middle of the month
3. To post the salary information in the
stakeholders’ (Professors) bank account in bulk
(Needs Internet connection )
4. PF calculation (Employees including Professors)
5. IT calculation (Employees including Professors)
 Stakeholders
Stakeholders of this system will be
2. Professors
3. Employees
4. Students
 Functional Requirements
• Search
• Maintaining details of stakeholders and
updating their records database
• Providing login facility to the stakeholders
• Maintaining records of Stakeholders’
money accounts
• Generate the salary slips of Professors and
employees
• Generate the fee slips for students
• Finally generate the financial statements
every financial year
 Non Functional Requirements
• Format of the salary slips and fee slips of
professors and students respectively
• Look at feel
• Help
• Frequently asked questions
 Context level Diagram

Professors & Employee

Query

View
Response Account
Information Database
System
Response
Query

Response
Students
Process Hierarchy Chart

A/C Info Sys

Students 1.0
Employee
2.0

Verification
1.1 Registration
2.1

Login Registration Login

2.2
1.2 1.4

Salary
Process Fees PF 2.4 IT 2.5
2.3
1.3

Generate fee slip

1.5
 Zero Level DFD

.
No
e
ye
Di
sp

plo
la

Em
y

y
pla
Dis
R Prof. and
ol
ln
o. Student Employee
Module Module
1.0 2.0

User Details
Database
 Level 1 DFD
Student
Module
Not OK
1.0
Validated not OK
Stu
de
nt

Validated OK
sta

Old
Verification Login Process Fees
tus

Old/New 1.2 1.3

1.1

Validated
Validation
OK/not OK

Generate the fees

Fees Processing Request
New
User details Database

Query
Generate Fee
Registration
Slip On entering
Response

Along with Roll Draft No.1.5

Store Employee login

No. generation Store Login Validating Generate

OK
details the Fee Slip Fee Receipt
1.4 No.
Validation 4.2
Validating
A/C Info 4.1
The user
System
Response
details

Employee&
Validate
Professor’s
Fro IT
user
PF

Module
mS
,

Validate not OK
2.0 Login A/C Dept.
ala

2.2
Employee id Module Fee Slip from
ry,

Students
Registration 4.0

Validate OK 2.1
 From 2.1

PF sub
Salary IT Sub
Module
Sub module module
2.3 2.4
2.5

PF
Salary IT generation
generation
2.3.1 2.5.1
2.4.1

Salary slip
generation
2.3.2
 Data Dictionary
Module 1---Students Module:
1. Name of data: Roll no.= Year+Branch_code+Serial_no.
From: External Entity: Student
To : Student Module
2. Name of data: Login name= {Name}* +surname
From: Proc. 1.4
To: A/C Info System
3. Name of Data: Fee Slip no.= Draft_no. +Roll no.+ Sys_time
From: Proc. 1.5
To: A/C Info System

Module 2---Prof and Employees’

1. Name of data: Employee id: Year_join+Serial_no.
From External Entity: Employee
To: Prof and Employee module
2. Name of data: Login name: {Name}* +surname
From: Proc. 2.2
To: A/C Info System
Process logic representation:
1.Structured English
2.Decision Tree
3.Decision Table
1. Structured English:
(a) Process 1.2: Login
begin
If
Student Roll no. is found in database
Then proceed to the fee generation process 1.3
Else
Proceed to the new students registration process 1.4
generate new student roll no.

endIf
end;

(b) Process 2.1: Login

begin
If
Employee no. is found in the database
Then proceed to the 2.3,2.4,2.5
Else
Go to registration 2.2

endIf
end;
 2. Decision Tree

Enter the roll no. to get the

fees display
Old
student

Verification
of Student

Generate roll no.

New and fees
Student

Go to the registration process

3. Decision Table
• Conditions

New
Student
UML
Actors Use cases
Students Registration process (new student)
Roll No. generation (New student)
Login generation
Fees generation
Fees slip generation
Fees Receipt generation

Employees (Including Registration process (new joining+ existing)

Professors) Employee no. generation (new joining)
Login generation
Salary generation
Salary slip view
PF and IT calculation
 Use case diagram

Login
generation
Registration
process

Fees Slip
generation
Students Account
department staff

Registration

Employees
Salary
calculation

PF, IT
generation