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Nadia El Shafie
Steps to be taken before starting program for writing job descriptions I. Determining organizations needs
II. Ensuring cooperation from management III. Selecting an administrator
Nadia El Shafie
Nadia El Shafie
Nadia El Shafie
Such a system should not started simply to fulfill a one time objective
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Management should recognize that the program ,once started ,must be maintained .
Nadia El Shafie
Some methods for obtaining maximum cooperation are: Delegating some one the responsibility for communicating program details to the operating managers and others Holding preliminary meetings with managers to answer questions ,clarify goals and evaluate suggestions from participants
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Nadia El Shafie
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Employers
Minimize misunderstandings between managers and subordinates concerning job requirements. Establish managements right to make corrective actions when the duties covered by the DJ are not performed as required.
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Title should provide some indications of what the duties of the job entail, Ex : inspector, sales person, engineer. Obviously hint at the nature of the duties of these jobs. Job title should indicate the hierarchy level (junior, senior, etc.)
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Briefly state, in 3 or 4 sentences, the basic responsibilities of the job and state the overall objective of the position; what the position is to do, the reason to do it and the scope of its intended results. Direct Manager
Assistant The Incumbent Colleagues
Nadia El Shafie
Organogram
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Direct Reports
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% Time
For senior and junior positions. Duty (What) Procedures (How) Reason for Duty (why) Frequency (How often) and percentage estimate of time spent performing duty.
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Job duties are arranged sequentially (in order of importance). Each duty is to be stated clearly and separately.
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Begin statements with action verbs. Quantitative terms are to be used: daily weekly.
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Identify kind of contacts internally within other departments in the same organization and externally with all parties who do not belong to the organization.
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List all reports and specify its title, purpose, time of submission and to whom are they presented.
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Financial: the limited authorized amount in LE or USD under the employees custody. Functional: to be decided as per organizational structure; hire, fire, etc..
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Describe the working conditions which may cause a feeling of pressure or discomfort. Consider working environmental. Percent of time the job requires the incumbent to spend in the office, the factory, the field, or outdoor.
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