Project Management

Click to edit Master subtitle stylePresented by: Niroop

Agenda

What is Project? Elements of Project Management What are the Qualities needed for an Effective Project Manager?

Objectives
By the end of this session, you will be able to:

Define a Project and a Project Management Explain the Project Management process State how Project Management benefits you List the Qualities and duties of an Effective Project Manager

Project

What is a Project ?

Defined start and end, specific scope, cost and duration A temporary endeavor undertaken to create a unique product, service or result A series of activities aimed at bringing about clearly specified objectives within a defined time period and with a defined budget

Project Management

What is a Project Management? Project Management cycle Benefits of project management How does project management benefit you? What project management helps you to achieve?

Project Management

What is a Project Management?

The application of knowledge, skills, tools, and techniques to project activities to meet project requirements Managing a Project Includes:

Identifying Requirements Establishing clear and achievable objectives Balancing the competing demands for Quality, Scope, Time and Cost Adapting the specifications, plans, and approach to the different concerns and expectations of the various Stakeholders

Project Management

Project Management cycle

Project Management

Project Management cycle

Initiation

Where you make the contract (or agreement, if you are doing projects internal to an organization) with your clients Work out why the project is happening What youre trying to achieve What defines the projects success Making clear what the expectations and objectives

In this phase we need to prepare the Initiation document The project initiation document needs to summarize:

The objective for the project (what you are trying to achieve) The key deliverables (how you are going to achieve the objective) The overall rationale for the project (why you are doing it at all)

Project Management

Project Management cycle

Planning

There are a few reasons to plan, including:

Forming a better understanding of what needs to be achieved Identifying dependencies (such as the GUI activation needing to be completed before it can be given to production) Communicating with the client Collaborating with your team members, so that everyone understands the big picture and the implications if delays are experienced

In this phase we need to prepare the Project Plan document

Project Management

Important guidelines for planning include:

Plan milestones, not tasks Break your milestones into small enough deliverables that you can track well Assign each mini-milestone to one (and only one) person Reflect the authority level of your plan in the format

Project Management

Project Management cycle

Execution

According to planning we need to execute the whole process

Monitoring and Control

The actual progress status of the project is collected and shared through members Project regular meeting, Frequent communication with the customer Monitor the project progress by tracking the project plan every week. Notice the potential risks and prevent it from happening Take necessary measures when there is anydeviation from the plan. Communicate with customer throughout theproject life cycle

Project Management

Project Management cycle

Closure

Firstly, you need to demonstrate that you have met the success criteria. Secondly, you need to obtain the stakeholders agreement that you have met the success criteria. Thirdly, you need to make sure that the future of the product you developedis assured.

Project Management

Balance Quadrant

Time Cost Quality Scope

Figure 1

Figure 2

Project Management

Benefits of project management

Project management was developed to save time by properly planning a project and considering all relevant factors which may affect its outcome The benefits have been proven - it saves time and money - and generates a more successful outcome . if guidelines are followed

Project Management

How does project management benefit you?

You will have goal clarity and measurement Your resources will be coordinated Your risks will be identified and managed You will increase the possibilities of time savings You will increase the possibilities of cost savings You will increase the possibilities of achieving the agreed outcome You will increase the possibilities to deliver projects successfully

Project Management

What project management helps you to achieve?

Plan tasks in project Avoid dependencies problems Reduce risks Track progress accurately Organize project process and timeline Improve stakeholder - staff communication Improve management of stakeholders expectations Complete within budget and on time

Effective Project Manager

Qualities of an Effective Project Manager

1. 2. 3. 4. 5. 6. 7. 8. 9. 10.

Inspires a Shared Vision Ability to Delegate Tasks Cool Under Pressure Team-Building Skills Problem Solving Skills Clear Communicators Focused Value Planning Self-Starters Good Listeners

Effective Project Manager

Duties

Communicates with users Plans and schedules Obtains and allocates resources Controls risks Manages people Coordinates Implements quality assurance Delivers results

Effective Project Manager

The word PROJECT definition according to an Effective Project Manager is

P .R.O.J.E.C.T

P Planned R Rational O Objectives & J Justified E Expectations C Coordinated & T Team Driven

Conclusion

Please visit the site which evaluates your Project Management skills
http://www.mindtools.com/pages/article/newPPM_60.htm

Any Queries

Thank you