Deploying SharePoint Search for the Enterprise

Veenus Maximiuk SharePoint Architect Information Control Corporation (ICC)

Session Agenda
Enterprise Search Features and Functionality
Objective Plan for Search Search Feature Differences MOSS vs. WSS Enhanced Features
Relevance Custom Results Business Data Catalog

Search Center MOSS 2007 Search Administration

Federated Search

Search Server 2008 Google Enterprise Search Appliance

Features Benefits Limitations

Objective
Help users find relevant information
Internet Intranet Enterprise applications File shares People within the organization

Use search features of

Microsoft Office SharePoint Server 2007 Search Server Express and Search Server 2008

Planning for Search

Meet with stakeholders Gather requirements Identify data and content
Structured/unstructured
NTFS File System Exchange Public Folders Business Data ..and others

Metadata Security

Planning for Search (Contd)

Dont forget about people
Identify attributes
Department Expertise Skill Certification and others

Why do we need people search?

Someone, somewhere has the skills and information I need

Search Feature Differences

Windows SharePoint Services 3.0
Subset of SharePoint Server search features Indexing and query always on the same machine Search scope limited to site and sub site content only Only content stored in WSS 3.0 can be indexed

Microsoft Office SharePoint Server 2007

Substantial additional features and functionality
Indexing Business Data Catalog Rich people search Customizable Search Center

Indexer and query server roles can be distributed Custom search scopes across multiple content sources Managed via a Shared Services Provider Local and remote content sources can be indexed

What are Your Content Sources?

Microsoft Office SharePoint Server 2007 - OOTB Content Source Type
SharePoint Sites
Sites User Profiles

Web Sites File Shares Exchange Public Folders Business Data

Enhanced Features
Improved control over indexing
Continuous index propagation for data integrity Multiple start points Customized crawling Single item removal from index

Relevance customizable to the enterprise content

Ranking Security trimmed more

Customizable Results Center

Best Bets Faceted search more

Relevance
Dynamic ranking
Frequency Location in document Appearance in link text Appearance in URL

Static ranking
URL Depth Click Distance Authority/Demoted site Change property weights Language of customer

Security trimmed results dependent on broad/granular

Permissions setting Folder/document

Search Alerts
User can subscribe to receive e-mail when results change

File type filtering

Some file types are deemed more relevant (HTML, DOC) than others (XML, TXT) Supports 220 file types

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Custom Results
Search Scopes
Allow users to refine search through filtering Define content resources and map to business rules/key concepts

Duplicate results filtering

Collapsing duplicates from same directory or site

Query time security trimming

Only results that user has permissions to see are presented Based on permissions from LDAP or AD

Synonym mapping
Manually map related terms or program results to keywords

Faceted Search
Group results by categories

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Business Data Catalog Search

Search Across Business Applications
Index and Search Structured Data NO CODE! XML Application Definition
Sample SAP and Siebel definitions included OOTB

Access to data through ADO.NET or Web Service Render BDC Data in SharePoint Server
Business DataView Web Part SharePoint Designer

Surface Data in SharePoint Lists

Business Data Column

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Out of the Box Search

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Customizing Search Center

Customize the Results
Highlight the keyword in search results
Customizing the XSLT

Add Search Facets

Available for download http://www.codeplex.com/FacetedSearch

Add Search Bread Crumbs

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Search Center Demo

Search Center Demo

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Microsoft Office SharePoint Server Search

OOTB - Search Settings Configurable in Shared Services Provider

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Search Administration with Infrastructure Updates

Available for download
WSS 3.0 KB951695 (x64 and x86) MOSS 2007 KB951297 (x64 and x86)

New features include:

Search Administration Dashboard

Federated Search

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Search Administration Dashboard

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Search Administration Dashboard

Consolidated UI to place key administrative tools and information one click away Aggregates search settings from
Search Center Site Shared Services Provider Central Administration

Provides a unified view of search status

Active crawl status Status of recently completed crawls Search Server system status

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What is Federated Search?

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Federated Search Overview

Enables the display of results from other search engines or applications to be displayed alongside results from the local index Federation in Search Server will
Send a query to other search engines or applications Format and render the results Work out of the box or with minimal effort with many existing search engines and applications

Federation in Search Server will not

Interleave multiple result sets into a single result set Relevance rank results from other search engines or applications

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Federated Search Demo

Federated Search Demo

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Search Server 2008

Introduction
Updated and rebranded version of SharePoint Server 2007 for Search Key investment areas and new features Simplified Installation Experience Enhanced Administration Interface New Federation Capabilities Performance and Stability Enhancements No Preset Document Limits

Available in 2 versions
Microsoft Search Server 2008 (MSS) Microsoft Search Server 2008 Express (MSSX)

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Search Server 2008

Version Differences
Search Server 2008 Express
Can only be installed in single server mode FREE Downloadable from www.microsoft.com/enterprisesearch

Search Server 2008

Can be installed in a distributed topology to provide greater scale and redundancy Licensed per server

There are no other feature differences

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Which Search Product is Right for You?

http://www.microsoft.com/enterprisesearch/products.aspx

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FAST Search
A Note on Search for SharePoint

On April 25, 2008, Microsoft completed its acquisition of FAST Search & Transfer Adding a FAST Search for SharePoint
Existing MOSS customers will only have to pay a server license - $25,000

At FASTforward'09, Microsoft announced the latest feature for SharePoint14 will include FAST Search for SharePoint and will deliver significant out-ofthe-box value

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Google Search Appliance

Features
Hardware and software solution Search all content through one search box
Web servers Intranets File shares Databases Business Applications Content management systems

Results collapsing User assigned search parameters

Pricing
Google Mini
$2,990 for 50,000 documents

Google Search Appliance

Starts at $30,000 for 500,000 documents Up to 30 million documents for $759,000 (GB-8008)
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Google Search Appliance - Benefits

Same search experience as with Google Web Relevance based on Google PageRank Plug and play
Quick setup Point to content source and start crawling

Google OneBox searches across structured data Google People Search Small set of features to adjust

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Google Search Appliance Limitations

Has a black-box set of relevance algorithms
(Almost) No tuning allowed
KeyMatch feature can be used to change results set

File shares or databases must be web-enabled for content crawling Non-HTML files are converted to HTML for indexing Each database record counts as a document toward the license limit
References:

Google Enterprise Blog Google Search Appliance Help

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Search Community Toolkit

http://www.codeplex.com/sct Document Link Handler for SharePoint 2007 Search - NEW! SharePoint WildCard Search Web Part NEW! SharePoint SearchCoder - NEW! FAST ESP Web Parts for SharePoint 2007 Search Crawl Log Export Tool Search ASP.NET Server Controls Search Center Branding Removal Feature

Faceted Search V2
SharePoint Search Admin SharePoint 2007 Wildcard Search SharePoint Search Bench C# Protocol Handler Sample HTML Agility Pack Search As You Type Smart Search for SharePoint

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Enterprise Search Resources

Technical Communities, Webcasts, Blogs, Chats & User Groups

http://www.microsoft.com/enterprisesearch http://blogs.msdn.com/enterprisesearch

Microsoft Developer Network (MSDN) & TechNet

http://msdn2.microsoft.com/en-us/library/bb931107.aspx http://technet.microsoft.com/en-us/searchserver

Free Download and Trial Software

Microsoft Search Server 2008 Express (x64, x86) Microsoft Search Server 2008 Trial (x64, x86) Microsoft Office SharePoint Server 2007 Trial (x64, x86) http://www.microsoft.com/enterprisesearch/downloads/default.aspx

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Thank You

Thank You

Email: vmaximiuk@iccohio.com Blog: http://www.iccohio.com/blogs/vmaximiuk

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