COLLEGE MANAGEMENT SYSTEM

AKSHITA PILLAI BCA III

1

College Management System is software which is helpful for students as well as the college authorities. Our CMS stores the records of teachers and students. The main principle behind the need of College Management System is easy supervision of Institute. This software can help us to explore all the activities happening inside the college. It can handle the details of students,teachers,class details, subject details and fees details. In this system, only teacher or operator can view the details of students and teachers.
2

Introduction

Objectives
The main objective of this system, is to reduce the consumption of time during maintaining the records of college management. Separate divisions are provide to maintain the records of teachers,students,subjects and fees details. In other words, our CMS has, following objectives : Simple database is maintained. Easy operations for the operator of the system. User interfaces are user friendly and attractive, it takes very less time for the operator to get use-to with the system.
3

Scope
This is generic type of software, suitable for all colleges.CMS has separate divisions to handle the college transactions. Separate division is provided to maintain Students records, Teachers Records, and Fees Records.

Theoretical Background Of The Project

Front End and Back End
Front End :- VB.NET 2008 Back End :- MS-Access 2007

Definition Of Problem
Today all the work at the time of admission of the students is done manually by ink and paper, which is very slow and consuming much efforts and time. Since the numbers of students is growing, and management has to handle records of all the students, it is facing a little bit problems in maintaining the records of students. It is required to Design of a Computerized College Management System, to speed up and make it easy to use system.

Proposed System
In our proposed system we have the provision for adding the details of the students. Another advantage of the system is that it is very easy to search the details of the student and delete a student when it found unnecessary. Here is no facility of net connection, email facility is also not provided. Online Admissions is not possible. By developing the system, we can attain the following facilities: Easy to handle and feasible. Easy to operate. Cost reduction. Fast and convenient.

Hardware and Software Requirements

Hardware Requirements
o o o o o o o o o o o Minimum : PENTIUM-IV RAM : 512 MB and above Printer : any Monitor : TFT/VGA/LCD Hard Disk : 80 GB and above Mouse : PS2/USB Keyboard : PS2/USB

Software Requirements
Operating System : Windows XP (service pack 2) Front End : VB.NET (2008) Back End : MS-ACCESS (2007) Documentation Tool : MS-Office (2007)
8

DFD(Data Flow Diagram)

0-Level

TAKES ADMSSION

STUDENTS

COLLEGE MANAGEMENT SYSTEM

GENERATES

RECORDS

1-Level
ADD NEW STUDENTS SAVE STUDENT DATA

TAKES ADMSSION

STUDENTS
DELETE STUDENT DATA

COLLEGE MANAGEMENT SYSTEM

GENERATES

RECORDS

SEARCH STUDENT DATA

10

2-Level
ADD NEW STUDENTS SAVE STUDENT DATA STUDENT RECORD

STUD_INFO

TEACHERS_DATA

TECHERS RECORDS

TAKES ADMSSION

STUDENTS
DELETE STUDENT DATA

COLLEGE MANAGEMENT SYSTEM

GENERATES

RECORDS

SEARCH STUDENT DATA

FEES RECORDS

CLASS RECORDS

FEES_SETUP

CLASS_SETUP
11

E-R Diagram
STUDENT
TEACH

TEACHER

SUBJECT

CHOOSE

TAKE ADMISSION

CLASS

PAID

FEES
12

 STUDENT_DATA TABLE

Database Design

13

 TEACHERS_DATA TABLE

14

 CLASS_SETUP TABLE

15

 FEES_SETUP TABLE

16

 SUBJECT_DATA TABLE

17

 Front Form Login Form Master Form Student Setup Form Teacher Setup Form Class Setup Form Fees Setup Form Student Record Form Teacher Record Form Fees Record Form About Form

Screen Designs

18

Front Form

19

Login Form

20

Master Form

21

Student_Setup Form

22

Teacher Setup Form

23

Class Setup Form

24

Fees Setup Form

25

Student Record Form

26

Teacher Record Form

27

Fees Record Form

28

About Form

29

Reports
STUDENT REPORT

30

TEACHER RECORD REPORT

31

 BILL PRINT PREVIEW

32

Conclusion
It was a wonderful and learning experience for me while working on this project. This project took me through the various phases of project development and gave me real insight into the world of software engineering.The joy of working and the thrill involved while tackling the various problems and challenges gave me a feel of developers industry. It was due to this project I came to know how professional softwares are designed. I enjoyed each and every bit of work I had put into this project. The project is further extendable.
33

THE END

34