ICE CREAM FACTORY

Group Members: Click to edit Master subtitle style Syeda Sana 8916 Sidra Shahid 8989 Suneel Emmanuel 9317 Sadiq Saleem 8605

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Project Scope Management:

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Project Scope Management:

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1. Collecting Requirements:
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Stakeholder Register: Main

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 Requirements Documentation:

Requirements documentation describes how individual requirements meet the business need for the project.
Consumers require healthy, tasty with

some form Basically the government needs income through taxes, employees wants their due share, creditors wants the return on money. So, proper functioning of 4/20/12 factory will provide all of them their due

GAP: Current demand for ice cream is around 160 million liters while its production from documented sector is around 60 million liters that means there is a huge market available though their need is satisfied by small producers but with good brand awareness this market can be captured.With these estimates and calculation we get Gap of around 100 million liters in Pakistan and 60 million liters for Punjab.
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2.Define Scope:

. Expert Judgement
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 Project Scope Statement:

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Project deliverables

includes the types of ice cream Kulfa (2 lit) Kulfa (1 lit) Kulfa (cup)
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3. Create WBS:
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 Tools & Techniques:

The Decomposition technique is used

for the purpose of having WBS.

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WBS Diagram:
Market Appraisal License for manufacturi ng Land buying

Availability of utilities

Construction of factory

Recruitment

Buying Machinery

- Tender notice quotation analysis - Final decision

Machinery Installation

Testing Phase Raw Material Purchase Starting up manufacturi ng

Packaging

Transport ation

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4. Verify Scope:
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Inspection Inspection includes activities such as measuring, examining, and verifying to determine whether work and deliverables meet requirements and product acceptance criteria. 4/20/12


Change Requests

Not only unbranded products

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5. Control Scope:
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Variance control to

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PROJECT TIME MANAGEMENT

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1. Define Activities
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The tool used is decomposition which involves subdividing the work packages into smaller, manageable components called activities.

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Activity List & Activity Attributes: The activities are as follows: Market Appraisal: The following analysis will be done regarding ice cream`s: overview of industry especially local industry market size demand and supply status availability of raw materials trends of consumers segments analysis 4/20/12 License for manufacturing:

Constructing of a Factory structure: It involves the mapping, tender notice, analysis of quotations that is accepting & rejecting quotations.

Recruitment: Giving an add for hiring the engineers, technitian & other official staff.

Buying machinery: Involves the tender process. Basically the following units are required which includes: 4/20/12 freezing units

Install / deploy machinery: Involves the creation of foundation, setting up of units and connection of units Testing phase Major phase which may consume time if there came a problem in machine. Raw Material purchase Will seek in for Lowest possible price with best quality material. Required raw materials are: 1.Milk 2.Butter 3.Sugar 4.Eggs 4/20/12 5.Dry Fruits

Manufacturing Process
Raw material delivery & storage Blending the mixture Pasteurizing Homogenizing Cooling Adding flavor Continuous Freezing Adding extra Fruits and chunks Packaging
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Ice cream produce flow chart

Source:

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Source:

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k. Transportation of final product.

Milestone List: To get the licence, Avail resources, Buying machinery End product manufacturing.

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2. Sequence Activities:

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TOOLs & Technique: The tool used for network diagram is Project Diagramming Method (PDM).

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OUTPUT
Activity 1 2 3 4 5 6 7 8 9 10 11 12 13 Prior Activity None 1 2 3 3 3 3 5 8 9 10 11 12

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2 13

11

PDM

10

12

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Project deliverables

includes the types of ice cream Kulfa (2 lit) Kulfa (1 lit) Kulfa (cup)
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PROJECT TIME MANAGEMENT

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1. Define Activities
Click to edit Master subtitle style
The tool used is decomposition which involves subdividing the work packages into smaller, manageable components called activities.

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Activity List & Activity Attributes: The activities are as follows: Market Appraisal: The following analysis will be done regarding ice cream`s: overview of industry especially local industry market size demand and supply status availability of raw materials trends of consumers segments analysis 4/20/12 License for manufacturing:

Constructing of a Factory structure: It involves the mapping, tender notice, analysis of quotations that is accepting & rejecting quotations.

Recruitment: Giving an add for hiring the engineers, technitian & other official staff.

Buying machinery: Involves the tender process. Basically the following units are required which includes: 4/20/12 freezing units

Install / deploy machinery: Involves the creation of foundation, setting up of units and connection of units Testing phase Major phase which may consume time if there came a problem in machine. Raw Material purchase Will seek in for Lowest possible price with best quality material. Required raw materials are: 1.Milk 2.Butter 3.Sugar 4.Eggs 4/20/12 5.Dry Fruits

Manufacturing Process
Raw material delivery & storage Blending the mixture Pasteurizing Homogenizing Cooling Adding flavor Continuous Freezing Adding extra Fruits and chunks Packaging
4/20/12

Ice cream produce flow chart

Source:

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Source:

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k. Transportation of final product.

Milestone List: To get the licence, Avail resources, Buying machinery End product manufacturing.

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2. Sequence Activities:

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TOOLs & Technique: The tool used for network diagram is Project Diagramming Method (PDM).

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OUTPUT
Activity 1 2 3 4 5 6 7 8 9 10 11 12 13 Prior Activity None 1 2 3 3 3 3 5 8 9 10 11 12

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2 13

11

PDM

10

12

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3. Estimate Activity Resources Tools & Technique: We will use the tool of Expert judgement and alternative analysis.

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Activity Resource Requirements: Manpower Resource requirements can be bifurcated into HR Executive officials Engineers Technical staff Blue colar staff Raw Material s required for initiating production are as follows: Milk Sugar Butter Fruit pulps Dry fruits Project Document Updates: The documents are updated with the information contained in this section. 4/20/12

4. Estimate Activity Duration:

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Tools & Techniques used: Expert Judgement Analogous Method

15% probability of exceeding 1 month & 85 % probability of completion in the 4/20/12 given time.

5. Develop Schedule:
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Tools & Techniques: Gantt chart

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OUTPUT: GANTT CHART

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6. Control Schedule:

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Tools and techniques: We basically focus on two tools:

Performance Reviews

Performance reviews will be done to measure, compare, and analyze schedule performance such as actual start and fi nish dates, percent complete, and remaining duration for work in progress.
Variance Analysis
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Work Performance measurements:

The values for SV and SPI will be calculated.

Organizational Process Assets Updates

Organizational process assets that may be updated includes the following: Causes of variances,
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Plan quality Raw materials delivery & storage

Quality assurance Suitable and perfect environment

Quality control

Blending

Milk eggs, sugar, Refrigerated tanker trucks Stainless steel blenders.

Mixing units Storage units Freezing units Homogenizer Brine tank Surface cooler Filling and Packaging line 36F (2C) 1,000 gal (3,7851) stainless steel blender Blended for eight to te minutes.

Pasteurizing

To kill the bacteria. Pasteurization machine Thin stainless steel plates. High-pressure piston pumps; Breaks down the fat particles The process of homogenizing will be

Homogenizing

182F (83C) flows on the one side of the plates 180F (82C) water to kill bacteria. Air pressure of 2,000 pounds per square inch (141 kg per sq cm) Mixture: 36F (2 C)

Cooling

Cold water 34F (1C), 4/20/12

Plan quality

Quality assurance

Quality control 300 gal (1,136 1) of mixture 700 gal (2,650 1) per hour. Temp inside refrigerator: -40F (40C), Star wheel in premeasured amounts Premeasured amounts of ice cream at the rate of 70-90 cartons per hour.

Adding flavors

Continuous freezing

Flavorings are then piped into the vats and will be blended thoroughly Liquid ammonia will be using as a freezing agent. Soft-serve ice cream.

Adding extra fruits and chunks Packaging

Hardening

Fruit feeder: strawberry or cookie chunks are evenly distributed. Automatic filling machines Cardboard cartons Lids Expiration date Production code Plastic shrink wrapping. The cartons move slowly back and forth through the tunnel for two to three hours until the contents are

-10F (-23C).

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ESTIMATE COST
(Rs in (000) SNO 1 2 3 4 5 6 7 8 9 10 11 TOTAL FIXED COST INITIAL WORKING CAPITAL TOTAL COST OF PROJECT DESCRIPTION land building machinery local machinery imported inland charges erection & installation charges contingencies furniture & fixture vehicles reproduction expenses interest during construction 329570.398 50628 380198.398 TOTAL COST 175235 57798 570 44719.398 20 200 5000 5000 12500 1000 27528

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ESTIMATE BUDGET
DESCRIPTION raw material labor manufacturing overheads depreciation administration & general expenses selling expenses interest amortization of preproduction expenses TOTAL sales value of production Breakeven point VARIABLE COST 572140 37194 37406 0 0 28 0 0 FIXED COST 0 0 171700 8315 3876 0 37534 333 TOTAL COST 572140 37195.2 209106 8315 3876 28 37534 333

646769 1114649 [221757 / 1114649 646769]

221757

868526

0.47

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CONTROL COSTS:

Set up time After the cleaning, pipes used for making closed-loop cleaning are disconnected andnozzles are installed back to their place

Product change over time change the running flavor by another

flavor of Ice Cream.

size and replace it by the mold of anothersize

Holding cost holding one unit of product over a unit of time (one

week in theselected case)

Inventory balance constraint inventory, forecast and production.It

simply states that inventory level at the end of any given period must be equal to the inventory level atthe end of the previous period plus planned level of production less the forecasted sales during this same given period.

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No shortage constraint products should always be available to the

Project HR management

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Human Resource Plan

Environmental Factors
it need to be noted that hazardous factors should be not be neglected during the different phases of development and technological use Society of the area should be timely informed regarding the construction

Resource Requirement Organizational Infrastructure Asset Management

Responsibility Process Assets Staff administration

equipment The different assets of Administration manager the organization should be

appropriately Food
Project Office

used

Administration Administration

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 Roles and responsibilities

The role and responsibilities of the project coordinator is to be accountable at every phase of development of the ice-cream factory

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Acquire Project Team

T he project manager or project management team

should effectively negotiate and influence others who are in a position to provide the required human resources for the project hence an experienced person should be hired who has worked on the pervious related project and should work as a leader to carry out the initiative

Environmental factors
I f the human resources are not available due to

constraints, economic factors, or previous assignments to other projects, the project manager or project team may be required to assign alternative resources, perhaps with lower competencies, provided there is no violation 4/20/12 of legal, regulatory, mandatory, or other specific c

Develop Project Team

Teamwork is a critical factor for project success, and developing

effective project teams is one of the primary responsibilities of the project manager

Project managers should create an environment that facilitates

teamwork.

Project managers should continually motivate their team by

providing challenges and opportunities, by providing timely feedback and support as needed, and by recognizing and rewarding good performance
High team performance can be achieved4/20/12 by using open and

effective

communication,

developing

trust

among

team

Manage Project Team

Managing the project team requires a variety of

management skills for fostering teamwork and integrating the efforts of team members to create highperformance team

Team management will involve emphasis on

Communication conflict management negotiation and leadership

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Project communication

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Program Communication and governance

Program Meetings Program Kick Off Meeting Program Lead Bimonthly meeting ( once in two months) with the Program
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Communication

Frequency

Audience

Program Steering Committee Meeting

Bi-monthly

Sponsor, Key stakeholders, Program Lead and Program Managers

Program Working group

Monthly

Program Lead, Program Managers,

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PROJECT PROCUREMENT

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The procurement process

Hydrogenated coconut oil, palm oil Milk Powder (Skimmed/Full Cream) Ice Cream Stick Emulsifier and Stabilizer Food Colouring Flavours Glucose Quar Gum Chocolate Coating/filling
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Procurement of machinery
Continuous Freezer Homogenizer (1000lt/hr) Homogenizer (500lt/hr) PHE Chiller (1000 lt/hr) PHE Chiller (500 lt/hr) Cold Room

5 1 1 1 1 2 2

Ammonia Compressors KC-21)

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Contd..
Ammonia Compressors (5/5) Pasteurizer (1200Ltr) Ageing Vat

1 1

5 2 1 1 1 1 2

Candy Making Machine Pad Tanks Ice Bank (30000Ltr) Hot water generator

Automatic Cup /cone filling machine Food Feeder

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PROJECT MANAGEMENT

RISK

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Risk mananagement
.There are a couple of possible hazards,

which could be associated with ice cream. Some of the basic bacteria according to HACCP in ice cream manufacturing are:

Bacillus cereus Listeria monocytogenes Salmonella Allergen

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Critical control points in risk management

Raw materials Pasterization Hardening, storage and transportation aging

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