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JOB DESCRIPTION

JOB DESCRIPTION
Use of Job descriptions
A well -written job description serves as a number of important uses, including
Recruitment -- the job description is a useful tools for developing recruitment ads Selection --Job description is often used to develop selection tests and interview questions.

Orientation -- Once hired the new employee needs to become familiar with the job, the job description may serve as an excellent vehicle for accomplishing this purpose.

JOB DESCRIPTION
Use of Job descriptions - cont...
Training -- Training needs of employees may be assessed by comparing an employees skills to the skills and abilities indicated in the job description. Employee evaluation -- The Job description is often used as an aid in evaluating the performance of an employee. Performance appraisal system are often developed by analyzing job description to determine the competencies the job holder should demonstrate. Promotion and Transfer -- Looking at the job description the decision maker can make a better judgments.

JOB DESCRIPTION
Element of Job Description
Job Identification Data -- These data usually include the job title, work unit, title of immediate supervisor and often pay grade.
Job Summary -- This is generally a brief general statement highlighting the common function and responsibilities of the job. Job Duties -- This section is usually a listing of the jobs, duties, and responsibilities. Each statement is begin with an action verb, be brief and state specifically what is to be produced or accomplished.

JOB DESCRIPTION
Job Specification include the qualifications, the employee needs to perform the job effectively. These qualifications are usually grouped according to skills, knowledge and abilities (SKA) and often include the following items: Education, including diploma, degree or certificates Skills requirements Experience Personal requirements Mental and physical requirements Working Conditions

Job Hazards.

 The purpose of this exercise is to demonstrate the importance of a well-written job description, showing the strong and weak aspects of job description by analyzing a number of actual documents

Are these effective Job descriptions

The following pages contains several job descriptions used by actual organization. After studying each job description, answer the discussion questions at the end of the exercise.

Are these effective Job descriptions

Q1. List the strength and weaknesses of each document? Q2. Which job description do you feel is most effectively written? Which? Which job description do you feel is least effective? Why?