Preparing the

Project Development Plan

An Overview

Groupings
Count by 5 Group yourselves by your number

Questions
1. How do you run the school with the community?
Paano mo papatakbuhin ang paaralan na kasama ang mga tao sa pamayanan? 2.What is your role in improving the school?

Ano ang iyong mga tungkulin sa pagpapaunlad ng paaralan?

Making a Collage
Tasks:
Using the materials provided to you, you are going to make a collage based on the two (2) questions to show your responses for 10 minutes. Post your output on the board.

Have a member from your group to report your output.

Questions
1. How do you run the school with the community?
Paano mo papatakbuhin ang paaralan na kasamama ang mga tao sa pamayanan? 2.What are your roles in improving the school?

Ano ang iyong mga tungkulin sa pagpapaunlad ng paaralan?

Show and Tell Time

Context:
Implementation of the SIP specifically in addressing the improvement areas in the plan.

The Tool/Approach
SBM principles and practices; SBM as a Philosophy- as a way of life .

Project Management

SBM

SBM
What is School- Based Management?

School-Based Management (SBM) - the decentralization of decision-making authority to schools/ cluster of schools.

Decentralization
(in the context of SBM)

the transfer of responsibility for planning school improvement, raising, allocating and managing resources from the central, regional and division levels down to the school sites. (DepED Order No. 230, s. 1999)

Decentralization
(in the context of SBM)
At the school level, school heads, teachers and students work together with community leaders, local government officials and other stakeholders to improve school performance.

SBM Objectives
(i) empower the school heads to lead their teachers and students in a continuous school improvement process which will lead to higher learning outcomes;

SBM Objectives
(ii) bring resources including funds within the control of schools to support the delivery of quality educational services;

SBM Objectives
(iii) strengthen partnership with the communities and LGUs in order for them to invest time, money, and resources in providing a better school learning environment; and

SBM Objectives
(iv) institutionalize participatory and knowledge-based continuous school improvement process. SBM serves as the main tool/philosophy for continuous improvement of the school.

Our Coverage
School Leadership
School Improvement Process

SBM
Internal & External Stakeholders School Performance Accountability

School-based Resources

SBM Dimensions Level of Practice

We need to assess our school in relation to SBM Implementation to Level III determine what level (Mature Level) of practice the school is doing and how it affects in the implementation of SIP. Level II (Progressive The SBM Level of Level) Practice of the school will show how the people worked for the Level I school & speak the (Standard Level) results of their efforts.

SBM Dimensions
Session 1 Clarifying the 1. School Leadership Project Scope

Key Players (Characters ) in school development

Identification and Goals 3. and Objective External Stakeholder Formulation

Session 3 Problem 2. Internal Stakeholder

Participation

Making of the SIP and PPD through Principle of Shared Governance and engagement
Ways and Means to support SIP implementation

Session 4 Examination 4. School Improvement of Alternatives and Process Project Identification

5. Resources & Funds of the School Budget

Session 6 Preparing Project Implementation & 6. Preparing Budget Monitoring, Performance

Monitor Progress

Reporting & Accountability

Session 7 M & E

Context:
Implementation of the SIP in addressing the improvement areas of the plan particularly ACCESS Indicators

Philippine EFA Goal 1

Universal coverage of out-of-school youth and adults in the provision of basic learning needs. All Filipinos beyond school age, whatever level of schooling attained, acquire essential competencies of functional literacy in a native language, Filipino and English.

Philippine EFA Goal 2

Universal school participation and elimination of dropouts and repetition in the first three grades. All Filipino children aged six enter school ready to learn and achieve the competencies as developed in the Grades 1 to 3 curricula.

Philippine EFA Goal 3

Universal completion of the full cycle of basic education schooling with satisfactory achievement by all at every grade or year level.

All Filipino children aged elementary six to eleven are on track to completing schooling with satisfactory achievement at every grade level, and all Filipino children aged twelve to fifteen are on track to completing secondary schooling with satisfactory achievement at every year level.

Philippine EFA Goal 4

Total community commitment to basic
education competencies for all.

Every Philippine community mobilizes its social, political, cultural and economic resources and capabilities to support universal attainment of desired basic education competencies in Filipino and English

Millennium Development Goals (MDGs)

a set of specific and time-bound development goals committed by the governments around the world to be achieved by 2015.

Philippine MDGs
1. Eradicate extreme poverty and hunger

2. Achieve universal primary education

3. Promote gender equality and empower women 4. Reduce child mortality 5. Improve maternal health 6. Combat HIV and AIDS, malaria and other diseases 7. Ensure Environmental Sustainability 8. Develop a global partnership for development

National Dropout Scenario

Typical Cohort Survival Over the past 30 Years since 1975.

100

85

76

66

58

43

23

14

Year 1 Grade 6 Grad.

Year 4 Grad.

College 1st Yr.

College Degree Grad.

Grade 4
N

Grade 2 Grade 1

Why?:
Drop Out and Survival remain a major problem - about 36% drop out of primary school - less than 50% complete basic education

Why?:
Addressing drop-out problem can trigger improvements in other indicators such as completion rate, repetition rate, cohort survival rate including achievement rate

Reduced/ eliminated drop-out problem

Improved school performanc e indicators

Contributes to attainment of EFA Goals / MDG

The Tool/Approach
SBM principles and practices Project Management

Project Proposal Development

Ender

Beginning today I will no longer worry about yesterday. It is in the past and the past will never change. Only I can change by choosing to do so.

Project Proposal Development

Maraming Salamat PO!

Project Management & Management Cycle

Warlito G. Bagsit ASDS -Iloilo

What and Why Project Management?

Project Management?
Project management is another approach or tool in the continuous school improvement process especially in addressing the improvement areas in the SIP

1. Project Planning Phase

i. Project Identification Stage ii. Project Design Stage iii. Project Appraisal Stage

2. Project Implementation Phase

i. Project Start-up ii. Project Execution iii. Project Phase Out

3. Project Evaluation Phase

i. Operation Stage ii. Project Benefit Monitoring and Evaluation iii. Project Impact Evaluation

process identify

IDENTIFY
formulation
also referred to as

possible & potential

investment Opportunities.

Project Proposal or Project Plan .

DESIGN
meet the requirements of funding institutions

Negotiation
agree on the requirements necessary to implement

APPRAISE

investments are worthwhile

. . in accordance to their long term strategy and development biases .

Contract Signing ..

Project Proposal Development Plan

Project proposal is a document which specifies your goals and objectives, financial/technical assistance to implement a project.

Project Proposal Development Plan

A proposal is not just a "shopping list" of things you want. It justifies each item in the list of things you want, so that a donor agency can decide if it wants to provide some or all of those things. .

Project Proposal Development Plan

You must know (and be able to communicate) exactly what you want to do with these things, and that is why you should design a project to carry out what you want to achieve.

Why Project Proposal Development Plan?

DepED Order No. 55, s. 2011

6.0 General Procedures on the Availment of the Grants 6.1 The SDS shall call for the submission of School Grant Proposals based on the accepted SIP/AIP.

FUNCTIONS / MAJOR TASKS

Division Id Schools Train Schools TA to Schools Obtain Approval
(attach SIP)

Region
PROCESS & CONTENT QA of Id & Training of Schools TA to Divisions PROCESS & CONTENT QA of Proposal Approval TA to Divisions Policy Recommendation to CO

SCHOOL
Proposal Dev.

Review & Approve Proposals TA to Schools DO TA Plan DO M&E On Schools

Implement Project Plan Adjustment Internal M&E

School M&E Report

Liquidate funds ??

DO M&E Report Region M&E

Region TA Plan

Assumptions:
The School has an approved SIP

Among the school indicators available are data on OSC/Y & SARDO

Assumptions:
There was an initial analysis related OSC/Y & SARDO done among the areas of concern as reflected in the SIP All have working knowledge of SBM principles and practices

Who Prepares PP?

The Project Design Team (PDT) shall prepare the proposal in close coordination with the stakeholder in order to elicit maximum participation in the conceptualization and designing stage.

Why PDT?
To ensure ownership of the project, and consequently, responsibility for its successful completion.

Why PDT?
In the course of drafting the proposal, the PDT shall solicit comments and suggestions as well as possible counterpart funding from the stakeholders

Who compose the PDT?

Suggested PDT Members:

School Head SGC/PTA Representative LGU Representative Teacher Representative ALS Coordinator

Project Proposal Outline

I. Identifying Information 1.1 Project Title 1.2 Name of School with School ID 1.3 Address (Barangay, Municipality, Province 1.4 Name of Principal 1.5 Contact Number 1.6 Target Beneficiaries (groups, year/grade levels, numbers) 1.7 Project Duration (estimated dates of start-up and completion 1.8 Total Project Cost

Project Proposal Outline

II. Project Background and Rationale III. Description of the Problem IV. Project Objectives and Expected Outcomes V. Project Target Beneficiaries and Stakeholders

Project Proposal Outline

VI. Key Persons Involved their Roles and Responsibilities
VII. Project Implementation Plan VIII. Monitoring and Evaluation IX. Project Sustainability and Replication

STEPS IN PPD PREPARATION

Writing the Project Brief Description

Preparation of the M & E Plan and Sustainability Plan

Preparation of Project Implementation Plan , Preparation of the Budget

P P D

Clarifying the Project Scope, Stakeholders Analysis

Problem Identification, Goals, Purpose & Objectives Formulation

Examination of Alternatives and Project Identification

Project Organization, Management Structures and Mobilization

Sharing of thoughts......
We cannot continue to live like this in a closefisted world where the majority don't seem to care about others but only for themselves. The world seems to get worse everyday and that's not how we want to live. May God bless us all. Anonymous

P P D

P you! Thank P D