H.R.

Prof.Shuchi Dikshit

H.R.M

Prof.Shuchi Dikshit

H.R.M

Prof.Shuchi Dikshit

Concept

Definition

Relationship

Task Job Work

Position

Basic elements of a job A module of work Productive activity

A point in the organizational structure Expected task

Person specific Person overall product

Organizational structure Person-Job self -Others
Prof.Shuchi Dikshit

Role

H.R.M

H.R.M

Prof.Shuchi Dikshit

The procedure for determining the duties

and skills required to do a job & the kind

of person who should be hired for it.

H.R.M

Prof.Shuchi Dikshit

H.R.M

Prof.Shuchi Dikshit

H.R.M

Prof.Shuchi Dikshit

H.R.M

Prof.Shuchi Dikshit

H.R.M

Prof.Shuchi Dikshit

H.R.M

Prof.Shuchi Dikshit

H.R.M

Prof.Shuchi Dikshit

H.R.M

Prof.Shuchi Dikshit

Scope and limits of authority Performance standards Relationships Reporting structure

Team or group projects

H.R.M

Prof.Shuchi Dikshit

Technical skills: If the job requires computer skills, indicate the hardware and software that the employee will be using and the minimal skill level and/or experience required with the hardware or software. Physical requirements o Repeated lifting, pulling, pushing o Physical exams that must be passed prior to qualifying for the position

H.R.M

Prof.Shuchi Dikshit

Communication skills such as: Written Verbal Language requirements Interpersonal skills such as: Customer interaction Strong team player skills Able to work harmoniously with a diverse workforce

H.R.M

Prof.Shuchi Dikshit

H.R.M

Prof.Shuchi Dikshit

H.R.M

Prof.Shuchi Dikshit

H.R.M

Prof.Shuchi Dikshit

H.R.M

Prof.Shuchi Dikshit

H.R.M

Prof.Shuchi Dikshit

Quick & Efficient

Less costly

Testing the method is time consuming & expensive

H.R.M

Prof.Shuchi Dikshit

H.R.M

Prof.Shuchi Dikshit

H.R.M

Prof.Shuchi Dikshit

H.R.M

Prof.Shuchi Dikshit

Functional Job Analysis

Utilizes a compiled inventory of the various functions or work activities that can make up any job and that assumes that each job involves three broad worker functions: Data, People & Things

H.R.M

Prof.Shuchi Dikshit

FJA
DATA
0 1 2 3 4 5 6 Synthesising Coordinating Analysing Compiling Computing Copying Comparing

PEOPLE
0 Mentoring 1 Negotiating 2 Instructing 3 Supervising 4 Diverting 5 Persuading 6 Speaking signaling 7 Serving 8 Taking instructions

THINGS
0 Setting Up 1 Precision Working 2 Operating- controlling 3 Driving 4 Manipulating 5 Tending 6 Feeding 7 Handling

H.R.M

Prof.Shuchi Dikshit

Position Analysis Questionnaire System

A questionnaire covering 194 different tasks that, by means of a five-point scale, seeks to determine the degree to which different tasks are involved in performing a particular job

H.R.M

Prof.Shuchi Dikshit

5 point scale
1. 2. 3. 4. 5. Nominal Occasional Moderate Considerable Very substantial

Sample items
Written Material Quantitative Material Pictorial Material Patterns related devices Visual display

H.R.M

Prof.Shuchi Dikshit

Competency can be thought of as the tools that individuals use for successful or exemplary

(best-in-class) performance. The best

performer is always called as Competent

performer and not vice versa.

H.R.M

Prof.Shuchi Dikshit

H.R.M

Prof.Shuchi Dikshit

H.R.M

Prof.Shuchi Dikshit

Job Description
Job Title: Division: Department: Date Analyzed: Report to: Job Code:

Job Identification

Job Statement:
Brief listing of major Job Duties

Essential Functions:

Essential funtions and responsibilities

Job Specification:

H.R.M

Prof.Shuchi Dikshit

Job Identification

Job Title: Employment Assistant Division: Southern Area Department: Human Resource Date Analyzed: DD/MM/YY Report to: HR Manager Job Code: -------

Job Description

Job Statement: Performs professional HR work in the areas of employee recruitment and selection,
testing, Orientation, transfers and maintenance of employee HR files. May handle special assignments and projects for Employee grievances, training or classification and compensation. Works under general supervision. Incumbent Exercises initiative and independent judgment in the performance of assigned tasks.
Essential functions and responsibilities

Essential Functions: 1.Prepares recruitment literature and job advertisements for applicant
placement. 2.Schedules and conducts personal interviews to determine applicant sustainability for employment. Includes reviewing mailed applications and resumes for qualified personal. 3.Supervises administration of testing program 4. Orientation program for all new employees 5. Coordinates division job posting and transfer program 6. Maintain a daily working relationship with division managers on HR matters. 7.Perform related duties as assigned b the HR manager

H.R.M

Prof.Shuchi Dikshit

Job Specification:
Four yr college or university degree with major course work in HR management, Business Administration or industrial psychology OR a combination of experience, education and training equivalent to a four-yr college degree Considerable knowledge of principles of employee selection and assignment of personnel. Ability to express ideas clearly in both written and oral communication Ability to independently plan and organize Knowledge of HR computer applications desirable

H.R.M

Prof.Shuchi Dikshit

Process Flow
Sources Of Data
Job Description

Job Data

Human Resources Functions

Methods Of Collection Job Specifications

H.R.M

Prof.Shuchi Dikshit

Sources Of Data Job Analyst Employee Supervisor

Process Flow
Job Data
Tasks Performance Standards Responsibilities Knowledge required Skills required Experience needed Job context Duites Equipment used

Job Description
Tasks Duties Responsibilities

Human Resources Functions

Recruitment Selection T & D Perf. Appraisal Compensation Mgmt

Methods Of Collection Interviews Questionnaires Observations Records

Job Specifications
Knowledge required Skills required Experience needed

H.R.M

Prof.Shuchi Dikshit

Job Design
An outgrowth of job analysis that improves jobs through technological and human considerations in order to enhance organization efficiency and employee job satisfaction.

H.R.M

Prof.Shuchi Dikshit

Organizational objectives for the job, Including Tasks, duties & responsibilities to be performed

Industrial engineering concerns centering on efficient production processes and work-methods improvements

The Job

Ergonomics considerations involving human capabilities and limitations

Behavioral concerns reflected in the different talents, abilities And skills of employees

H.R.M

Prof.Shuchi Dikshit

Behavioral Concerns
Job Enrichment

Redesigning job by adding more meaningful tasks and duties to experience t feeling of responsibility & growth which makes the work more rewarding or satisfying

Job Enlargement
Assigning additional same level activities

Job Rotation

H.R.M

Prof.Shuchi Dikshit

Job Characteristics
Job Characteristics Model by Richard Hackman & Greg Oldham

Job Dimension

Psychological States

Results

Skill Variety
Task Identity Task Significance Autonomy Feedback

Meaningfulness of Work Responsibility for work outcomes Knowledge of the results of the work performed

H.R.M

Prof.Shuchi Dikshit

Employee Empowerment

H.R.M

Prof.Shuchi Dikshit

Granting employees power to initiate change, thereby encouraging them to take charge of what they do.

Innovation Access to information Accountability

Conditions Participation

H.R.M

Prof.Shuchi Dikshit

Industrial Engineering
A field of study concerned with analyzing work methods and establishing time standards

H.R.M

Prof.Shuchi Dikshit

Erogonomics
It attempts to accommodate the human capabilities & limitations of those who are to perform a job.

H.R.M

Prof.Shuchi Dikshit

H.R.M

Prof.Shuchi Dikshit