GENERAL LEDGER ACCOUNTING

Creation of GL master Step: Creation of Equity share capital account

Check up the list of account groups and identify account group under which we have To create this GL master and choose the GL account number T code. OBD4

Path: accounting financial accounting general ledger master records Individual processing - centrally T CODE FS00

GL Account Number = Company code =

Go to Menu, G/L Account, Create

Account group

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Go to Control data tab, Account Currency = O only balances in local currency O line item display Sort key = Go to create/bank/interest tab Field status group save = click on

Step: creation of cash account Check up the list of account groups and identify account group under which we have to create this GL master and choose the GL account number T.CODE OBD4 Path: accounting financial accounting general ledger master 6/14/12

O P&L statement account O Balance sheet account Short text = Long text = Go to control data tab, Account currency = O only balances in local currency O line item display Sort key = Go to create/bank/interest tab Field status group = Additional selections: O Relevant to cash flow save Step: creation of surplus in P&L account
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click on

GL account number = Company code = Go to menu, GL account, create Account group = O P&L statement account O Balance sheet account Short text Long text Go to control data tab Account currency = O only balances in local currency O line item display Sort key Go to create/bank/interest tab Field status group =
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Path: accounting financial accounting general ledger master records Individual processing centrally T.code FS00 GL account number = Company code = Go to menu, GL account, create Account group = O P&L statement account O Balance sheet account Short text Long text Go to control data tab Account currency = O only balances in local currency

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Step: creation of wages a/c: Check up the list of account groups and identify the account group under which we have to create this GL master and choose the GL account numberT.code OBD4 Path: accounting financial accounting general ledger master records Individual processing centrally T.code FS00 GL account number = Company code = Go to menu, GL account, create Account group = O P&L statement account O Balance sheet account Short text Long text
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Go to create/bank/interest tab Field status group = Step: creation of Rent a/c : Check up the list of account groups and identify the account group under which we have to create this GL master and choose the GL account numberT.code OBD4 Path: accounting financial accounting general ledger master records Individual processing centrally T.code FS00 GL account number = Company code = Go to menu, GL account, create Account group = O P&L statement account O Balance sheet account Short text

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Go to create/bank/interest tab Field status group = Display the GL accounts created in the chart of accounts: T.code F.10 GL account Chart of accounts Click on execute = =

To edit GL Account Master Go To t.code-FSOO, GL Account number Company code = =

Go to menu, GL account, and change

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GL Account Number = Company code = click on enter Click on All changes button to see all the changes including old and new values. Blocking of GL Account T.code.FS00 GL account number = Company code = Go to Menu G/L account, Block - select relevant items to block and save. UN blocking of GL account T.Code. FS00 GL Account = Company code = Go to Menu, GL account, Block deselect the relevant items to UN block and save. Configuration for New General ledger accounting: Step1: classify GL accounts for document splitting: 6/14/12

Account from

Account to Category

Description

Click on save Step2: define document splitting characteristics for general ledger accounting Path: same as above
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Posting of transactions Path: Accounting Financial Accounting General Ledger Document entry General posting - T.Code F-02 Document date= code= Posting date = currency/rate = Posting key enter = type period = = click on company

Account =

Amount = Business area = Text = Posting key enter = Account =

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click on

Display of posted document To see the latest document posted, from same T.code f-02, go to Menu, Document, Click on Display. Click: F5 Function key to display the document header (for audit trail). To see the list of documents posted in a company code. Path: Accounting Financial accounting General Ledger Document Display T.code - FB03 Click on Document list button, Company code = Document number = Fiscal year = to=
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click on

Display of GL account balance Path: Accounting Financial Accounting - General Ledger Account Display balances T.Code - FS10N GL account Company code Fiscal year = = =

click on execute

Double click Month line item to display documents posted on that month. Double click document line item to display the document. GL account line item display. Path: Accounting Financial Accounting - General LedgerAccount - Display/Change line items T. CODE - FBL3N
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Selection /creation of own layouts: Click on change layout icon to make changes in the layout. Note: we can add/remove columns from display change the position of the column and change the length of field. Change the length, add and remove columns as required. Click on save layout icon to save the changes made to the layout. Layout layouts) Description Click on Save To make your own layout as the default layout, go to T.code FB00 click on line items tab (4TH Tab) under GL Account 6/14/12 = (use / before name for user defined =

Parking of a Document Step 1: parking document. Path: Accounting- Financial accounting General Ledger Document entry General Document parking T.CODE - F-65 Document date = Posting date = Posting key enter Amount Text Posting key = = = = = = Account = 6/14/12 click type = company code currency/Rate click on

period = Account =

Step 2: Display/change a parked document. To display a parked document, go to T code FBV3 Company code Doc. Number Fiscal year on enter = = =

click

To change a parked document, go to T.code FBV2 Company code Doc. Number Fiscal year = = =

Double click on Debit line/Credit line item if you want to make changes. Step 3: post/delete park document.
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Double click Debit/credit line items to make any modifications. Click on save to post it. Business area on enter Business area click on enter = = (for debit line item) click (for credit line item)

Deletion of parked document: Step 1: parking of Document. T.code F-65 Document date = Posting date = Posting key = = = type = company code currency/Rate click on

period = Account = 6/14/12

Click on Display Document overview icon (on the application tool bar), Make corrections if necessary, and click on save button. Step 2: delete the parked document. T.code FBV0 Company code = Document number = Fiscal year = click on enter Go to Menu, Document, Delete and click yes on the message. Deletion of line item from the parked document: Step1: parking of Document T.Code F-65 Document date = Posting date = Posting key = = = type = company code currency/Rate click on

period = Account = 6/14/12

Click on Display Document overview icon (on the application tool bar), Make corrections if necessary, and click on save button. Step2: delete the line item Company code Document no Fiscal year enter = = = T.code FBV0

click on

Double click on the debit line item Make the amount column 0. (By making the amount column of any line item 0 that line item is deleted) Posting key enter = Account = click on

Ignore the warning message

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Text

= (for debit line item) (for credit line item)

Click on save. Business area = click on enter Business area = click on enter. Hold documents:

Step 1: Holding a document T.code F-02. Path: Accounting Financial Accounting General Ledger Document entry General posting. T CODE. F-02 Document date code= Posting date Currency/Rate= = = type = company

period =
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Go to Menu, Document, click on hold Temporary document number enter = click on

Step 2: posting of held document - T.code F-02 Go to Menu, Document, click on Get held document Document number = Posting key enter Amount Business area Text = = = =
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click on enter Account = click on

Go to Menu, Document, and Post.

Sample documents: Step 1: Creation of number range interval for sample documents. Path: SPRO Financial accounting - financial accounting global settings- documentDocument number ranges - define document number ranges T.code FBN1 Company code = To number

No Year From Click on the change Intervals Button number Click on the Insert Intervals Button X2

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Step2: create General Expenses A/C master record no 400350 under Administration cost Group. Step 3: creation of sample document. Path: Accounting - financial accounting - General ledger- document entry reference documents - sample document T Code. F-01 Document date = company code = Posting date = Currency/Rate = Posting key on enter = type period = = click

Account =

Amount = Business area = Text =

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Click on display document overview icon (on the application toll bar), Make corrections if necessary and click on save button, Step 3: Display sample document. Path: Accounting financial accounting general ledger document reference documents sample document display T.code FBM3 Click on document list Company code = Document number = Fiscal year = click execute Double click on the document number to display any document. Step 4: posting of document by taking sample document as reference. Tcode.f-02 Go to Menu, document, Post with reference
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Amount Amount

= =

click on enter click on save and save T.Code - FBM2

Step 5: change sample document Document no Company code Fiscal year = = =

click on enter

Double click on the debit and credit line items and make the necessary changes and click on save Step6: delete the sample document. T.code Company code = Document number = Fiscal year = Select test run click on execute
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- F.57

Recurring documents Step1: creation of number range for recurring documents T.Code FBN1 Company code = To number

Click on the change Intervals button No Year From Click on the Insert Intervals button number X1

Click on insert button and click on save. Step 2: creation of recurring document T code FBD1 Company code =
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Document type Posting key =

= account = click on enter

Amount = Business area = Text = Posting key = Amount = Business area = Text =

Account

click on enter

Click on Display document overview icon (on the application tool bar) Make corrections if necessary and click on save button. Step 3: To display recurring documents - T.Code F.15
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Step 4: To post documents using recurring document T.code F.14 Company code = Document number = Fiscal year = Settlement period = Batch input session name Click on execute =

Step 5: To post the document by executing the batch input session. Go to Menu, system, services, batch input, and sessions Select your batch input session line, click on process button. Select Display errors only radio button click on process button Click on exit Batch input session Button.
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Document number = Company code = Fiscal year = Double click on the debit line item and credit line item and make the necessary changes Click on save. Step8: Delete Recurring document T.Code - F.56 Company code = Document no = Fiscal year = Select test run click execute observe the document Click on back arrow Deselect test run click on execute Click on yes in the message Foreign currency postings Step 1: To verify the foreign exchange rate types Path: SPRO Sap Net weaver - general settings currencies 6/14/12

Step 2: Define Translation ratios for currency translation. Path: same as above Click Yes on the message. Exchange rate type =G From =INR To =USD Valid from = Ratios (from) =1 Ratios (to) =1 Next line Exchange rate type =B From =INR To =USD Valid from =

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Next line Exchange rate type =M From =INR To =USD Valid from = Ratios (from) =1 Ratios (to) =1 Step 3: Enter Exchange Rates Path: SPRO sap net weaver - general settings - currencies - enter exchange rates T.Code.OB08 Click on New entries Exrt =G Valid from = From =INR 6/14/12

click on save

Valid from From In Dir.Quotation To Exrt. Valid from From In Dir.Quotatio To

= =INR = =USD =M = =INR = =USD

click on save

Step 4: post a document in a foreign currency T.Code F-02 Document date = code= Posting date = currency/rate = Posting key enter = type = period = Account =
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company

click on

Text

Click on Display document overview icon (on the application tool bar) Make corrections if necessary and click on save button Go to menu, document, click on Display option Click on display currency to see the amount in local currency also. Important note: whether a particular document should be posted at Exchange rate type G,B,M value, is decided by its document type (SA,KR,DR). We have to decide and assign default exchange rate type to document types in T.code OBA7 Procedure to assign default exchange rate type to document type T.CODE OBA7 Click on position button, Document type =6/14/12 on enter SA click

Click New Entries Interest ID Name/description Calculation type save

= = =S

click on

Step 2: prepare account balance interest calculation T.code OBAA Path: same as above Click on New entries Interest calculation Indicator = Interest Calculation frequency= Calendar Type =G Select Balance plus interest click on save Step 3: Define reference interest rate Path: SPRO financial accounting gl accounting - business transactions- bank account interest calculation interest calculation defines reference interest rates6/14/12 T.code OBAC

Step 4: Define time dependent terms Path: same as above. Click on new entries Interest calculation indicator = Currency = Effective from = Sequential number = Term =credit interest: balance interest calculation Reference interest rate click save =

Click on next entry button Interest calculation Indicator = Currency = Effective from = Sequential number =

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Step 5: Enter interest values - T.code OB83 Path: same as above Select new entries Reference interest rate = Effective from = Interest rate =

click on save.

Step 6: creation of Interest account T.code FS00 GL account number = Company code = Go to Menu, G/L Account, Create Account group = O P&L Statement Account O Balance Sheet Account Short text = Long text = Go to Control Data, Account Currency = O only balances in local currency 6/14/12

Creation of Term Loan account GL Account Number = Company code = Go to Menu, G/L Account, Create Account group = O P&L Statement Account O Balance sheet Account Short text Long text Go to control data tab Account currency = O only balances in local currency O line item display Sort key =

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Step 8: Term Loan receipt - T.Code F-02 Document date = code= Posting date = = Posting key = value date type = company currency/rate click on enter

period = Account = = =

Amount = Business area = Text = Posting key =

Account

click on enter

Amount = Business area = value date = Text = Click on display Document overview icon (on the application tool 6/14/12

Posting date Posting key

= =

period = Account= value date= Account=

currency/rate = click on enter

Amount = Business area = Text = Posting key =

click on enter

Amount = Business area = value date= Text = Click on Display Document overview icon (on the application tool bar) Make corrections if necessary and click on save button Step 10: Calculation of interest T.code F.52 Chart of accounts G.L. Accounts Company code = = =

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Posting control Select post interest settlements Select update master record Note the session name = RSZIS00 Posting to business area = Posting date of session = Document date of session = Click on execute Step 11: to post the documents by executing batch input sessions Go to Menu.system, services, batch input, and sessions Select RFSZIS00 line Click on process button Select the Display errors only radio button Click on process button Click on Exit batch input button Step12: To verify the term loan account balance- T.code- FS10N G/L Account no =
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To see the document posted go to T.code.FB03 To verify the updations in Term Loan account master T.code FS00 GL account number = Company code = Menu, GL account, display Go to create/bank/interest tab Observe key date of last interest calculation and the date of last interest run date Reversals Individual Reversals: T.Code FB08 Document number Company code Fiscal year = = = (to be reversed)
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Go to T.code FB03 to display the reversed document. Reverse of reversal: T.code F-02 Menu, Document, click on post with reference option Document number = (give the document number to be re-reversed) Select Generate reverse posting option and click on enter Click on save to post it and observe the document number. Go to T.code FB03 to display re-reversed document. Mass Reversal T.code F.80

Company code = Document no = Fiscal year = Reason for reversal =

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Accrual /Deferral documents Step 1: creation of GL master Out standing Expenses Account as Open item Management Account Check up the list of account groups and identify account group under which we have to create this gl master and choose the gl account number. T.code OBD4 Path: accounting financial accounting - general ledger master records - individual processing centrally T.code FS00 GL Account number = Company code = Go to menu, G /L account, create Account group = O P&L statement account O Balance sheet account

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Account currency = O only balances in local currency O open item management O line item display Sort key = Go to create/bank/interest tab Field status group save = click on

Step 2 to create reversal reason Path: SPRO - financial accounting - G/L accounting business transactions- adjustment postings/reversal define reasons for reversal. Click on new entries
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Step 3: posting of accrual document. Path: accounting financial accounting general ledger periodic processing- closing - valuate enter accrual/deferral document T.code FBS1 Document date = type = company code= Posting date = period = Currency/rate = Reversal Reason = Reversal date = Posting key = Account = click on enter Amount = Business area = Text = Posting key = Account= click on enter Amount = Business area = 6/14/12

Step 5: Reversal of accrual document. Path: accounting financial accounting - general ledger periodic processing closing valuate- reverse accrual /deferral document - T code F.81 Company code = Document no = Fiscal year = Document type = Select Test Run and click on execute Observe, go back and deselect Test Run option Click on execute to reverse all accrual documents. Step 6: Go to T.code FBL3N to display the document status in out standing expenses account after reversal of accrual document. T.code FBL3N GL account no = Company code = Select open items
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