WSLIC-2

Water Supply & Sanitation for Low Income Communities Project Overview for Kamal Kar
September 2004
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Contents
1. 2. 3. 4. 5. 6. 7. Design overview Project processes Project organisation Technical assistance Current Status Issues Questions/discussion
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Design Overview

Objective
1. Objective:

Improved health status, productivity and quality of life.

2. To be achieved through interventions which focus on:

Health behaviour & services related to water borne diseases; Providing safe, adequate, accessible & costeffective water supply & sanitation services; Enhancing sustainability and effectiveness through community participation.
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Key features
1. 2. 3. 4. 5. 6. 7. 8. Demand responsive approach. Poverty & gender focus. Use of MPA/PHAST methodology for community participation. Villagers responsible for planning, implementation & O&M. Project funds channelled directly to villages. Community contributes 20% of village implementation funding (4% cash, 16% in kind). Government (with consultant support) role as facilitator. Participatory sustainability monitoring (MPA)

Project components
Four components: 1. Community and local institutions capacity building; 2. Improvement of health behavior and services; 3. Provision of water and sanitation infrastructure; and 4. Project management.
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Project location
1. Project activities in 7 provinces:
Commenced 2002 (March) East Java (500) West Nusa Tenggara (300) West Sumatra (300) South Sumatra (260) Bangka Belitung (40) Commenced 2004 (June) West Java (300) South Sulawesi (300)

2. Operating in 34 districts and 2000 villages.

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Location map
Bangka Belitung South Sulawesi East Java West Sumatra South Sumatra

West Java

West Nusa Tenggara

Funding
1. Financing total US$106.7 million.
Source IDA AusAID Amount 77.4 6.5 Source GOI Community Amount 12.2 10.6

2. Allocation (US$ million)

Category Village grants Service contracts TA Amount 62.1 28.6 6.5 Category Project management Material/equipment Govt. support Amount 3.8 1.8 3.9
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Project processes

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Village selection
1. Provinces preselected based on poverty index, prevalence of water borne disease; and level of WS&S access. 2. Districts selected by provinces according similar criteria. 3. Villages long-listed by application following road-show to village representatives at district level. 4. Village short-listing based on priorities according to health (diarrheal disease index), poverty and WS&S access.
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Village planning (1 of 2)
1. Village Implementation Team (VIT) elected to manage the planning and implementation of village level activities. Support provided by District Technical Consultants and Community Facilitators. CFs work directly with villagers (through VIT) to facilitate the preparation of a Community Action Plan (CAP). MPA/PHAST are key tools for the village CAP process. At the core of CAP is informed choice by community members including women and the poor.

2.

3.

4. 5.

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Village planning (2 of 2)
6. CAP components include:

Water supply infrastructure to level of detailed engineering design; Sanitation infrastructure; Community capacity building activities (health promotion, training).

7.

Average cost of CAP is ~ Rp 200 mil (being increased to ~ Rp 250 mil in 2005). Includes community contribution. 8. Allocation is approximately Rp 175 mil for WS and Rp 25 mil for sanitation and other non WS activities. 9. Community WS&S facilities funded directly from CAP budget (as grant). 10. Individual household WS connections funded by households. 11. Household sanitation facilities funded by credit. Capital provided to village as a grant.

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CAP approval
1. CAPs are evaluated and approved by an Evaluation Team at district level 2. CAP which exceed specfied financial and/or technical criteria are forwarded to CPMU for review and approval. 3. Bank approval required in some circumstances (water supply investment cost > Rp 200 million). 4. Process monitored by PMC (CPMU - MC).
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CAP implementation (1 of 2)
1. Payment made in 3 tranches

1st tranche - 25% IDA grant plus 8% GOI (APBN + APBD). Prerequisite approved CAP, signed agreement between VIT and District (DPMU), 4% cash contribution and commitment to in-kind funding. 2nd tranche - 50% IDA grant. Prerequisite maximum residual cash 10%. 3rd tranche - 25% IDA grant. Prerequisite 75% physical completion, satisfactory review of community accounts and PMC approval.

2.

Implementation by unpaid community labour with suppliers and/or contractors engaged for equipment supply and specialised services.

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CAP implementation (2 of 2)
3. DTC and CFs continue support to community with facilitation and training during implementation and for a period post completion. 4. PMC monitors process in accordance with project systems and procedures.

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Completion & hand-over

1. 2. Community responsible for operation and maintenance of completed facilities. Village level WS&S management organisation (WMO) established to assume responsibility post completion. Payment (water tariff) system implemented to meet costs for sustainable O&M. Assets handed over to community after completion of construction and establishment of WMO. Project cycle from shortlisting to completion takes 12 18 months.
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3.
4. 5.

Project organisation

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Organisation Chart
Legend: Steering Committee Ministry of Health DG CDC & EH
Direction & reporting Coordination

NATIONAL

Technical Team

CPMU

Project Manager (Central level)

Working Group

Project Team Leader (PTL)

Technical Consultant Sub-team (TC)

Management Consultant Sub-team (MC)

PROVINCE

Coordination Team

Technical Team

Provincial Secretariat

Project Manager (Provincial level)

TC - Health Promotion

MC - Provincial Liaison Officer (PLO)

DISTRICT

Coordination Team

Technical Team

DPMU

Project Manager (District level)

DTC (including CFTs)

OPERATIONAL POLICY, GUIDANCE, COORDINATION, SUPERVISION

MC - Process Monitoring Consultant (PMC)

STRATEGIC POLICY

IMPLEMENTATION - PLANNING, MANAGEMENT, COORDINATION, SUPERVISION, MONITORING & EVALUATION

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Central level
1. 2. Ministry of Health, Directorate General for CDC & EH is executing agency. National Development Planning Board and Ministries of Education, Finance, Home Affairs, and Settlements & Regional Infrastructure are key GOI stakeholders. CPMU at central level is responsible for day to day project management including liaison with World Bank. CPMU supported by TA for project management, technical support and MIS/M&E. Project Steering Committee provides strategic policy guidance. Central Technical Team and Working Group provide support with operational policy, coordination/liaison and supervision. 20

3.
4.

5.
6.

Provincial level
1. Provincial Secretariat headed by Provincial Health Office provides day to day coordination and liaison. 2. Provincial Coordination Team and Technical Team mirror arrangements and the central level. 3. Provincial Liaison Officer (PLO Consultant) assists with liaison, coordination and reporting.
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District level
1. 2. 3. DPMU headed by District Health Office responsible for day to day management at district level. DTC provides implementation support. Process Monitoring Consultant responsible for ensuring implementation process accords with project guidelines. District Coordination Team and Technical Team mirror arrangements and the central level. Important for cross sectoral liaison and coordination. A subdistrict level technical team facilitates project coordination & liaison at the subdistrict level.
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4.

5.

Technical assistance

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District level
(1 of 2)

1. TA support at district level provided through District Technical Consultants (DTC). 2. DTC team includes community facilitators (CFs) and a training team. 3. Intensive front end training provided plus periodic refesher training and other capacity development events. 4. Community empowerment and MPA/PHAST methodologies are a key focus of training.
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District level
(2 of 2)

5. DTC teams are contracted on a regional/ provincial basis. 6. Resources include a WS&S Engineer and a CD/Heath Consultant in each district managing 2-6 teams of CFs (CFTs). 7. CFTs operate as a team of 3:

WS&S engineering, Community empowerment, & Community health.

8. Each CFT supports planning and implementation activities in about 4 villages per year.
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Central level
(1 of 2)

1. Project Team Leader/Adviser to CPMU provides overall project management support to CPMU. 2. Technical Consultant (TC) Sub-team provides support to CPMU, DPMU and DTC in the key technical areas of WS&S, water quality, CD, MPA/PHAST, school & community health/hygiene promotion, capacity building/training, IEC.
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Central level
(2 of 2)

1. Management Consultant (MC) Sub-team provides support to CPMU and DPMU with financial management, procurement, MIS/monitoring & evaluation, and progress/management reporting.

M&E supported by district based Process Monitoring Consultants (PMC); Provincial Liaison Officers (PLOs) assist with liaison and coordination at provincial level.
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Status

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Physical progress
1. Implementation status as at June 2004:

Elapsed implementation time based on original project timeframe 45% (27 of 60 months field activity); Planning completed in 708 Villages (35%); Construction substantially completed (water systems functional) in 424 Villages (21%).

2. Overall progress estimated at 27%.

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Financial progress
1. Expenditure to 30 June 2004
Source of Funds IDA Trust Fund (AusAID) GOI (APBN + APBD) Community Total Amount (Billion Rp) 173.8 [28%] 27.7 [53%] 58.8 [60%] 23.3 [27%] 283.5 [33%]

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Issues

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Implementation progress (1 of 3)
1. Progress significantly behind schedule. 2. Significant variations between provinces. 3. Changes planned including:

Additional districts (increase from 34 40); Implementation timeframe extended to 2007 or 2008; Substantial increase in number of CFs 15% increase in number of target villages without overall budget increase.
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Implementation progress (2 of 3)
1. Percentage of work completed as at June 2004.
60% 50% 40% 30% 20% 10% 0% East Java NTB West South Bangka Sumatra Sumatra Belitung West South Overall Java Sulawesi Project
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Implementation progress (3 of 3)
Productivity by province (Based on 2003 Jan Dec):

6 5 4 3 2 1 0 East Java NTB West Sumatra South Sumatra Bangka Belitung Project

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Component 2 Health Behaviour & Services

1. Health component has under-performed:

Lack of integration with existing government health services and programs; Sanitation outcomes. Engage with existing health services & programs (Puskesmas & Sanitarian) Increase focus on health behaviour and sanitation in CAP; Address village-wide sanitation improvements in CAP preparation; Strengthen training of CFs in relevant areas; Provide improved tools to support informed choice based on broader range of technical options; Improve credit mechanisms.

2.

Strategy is being reviewed/improved to:

3.

Field trials of new approaches also planned in conjunction with WASPOLA.

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Procurement & MIS/M&E

1. Delayed procurement of TA consultants has impacted significantly on implementation in West Java and South Sulawesi, and on overall progress. 2. MIS/MONEV

Slow implementation of sustainability monitoring. MIS infrastructure not conducive to effective use of data.
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Thank you Questions/discussion

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