Recruitment System at Novartis

HRIS Presentation; Group-4

Avanti Gampa Debabrata Pruseth U110132 U110134

Deepak Kumar Panda U110135 Nithin Gopinadh Pushkar Singh U110147 U110153

What is Recruitment ?
The process of identifying and hiring the best-qualified candidate (from within or outside of an organization) for a job vacancy, in a most timely and cost effective manner.

Recruitment System at Novartis

Recruitment Process at Novartis is managed by Sourcing & Staffing teams.

When their is requirement of associates in various Business Line function, the Line managers along with the HR Business partner initiate the Recruitment process.

HR Business partner communicates about the vacant positions and provides the Job description (JD) to the Staffing team (Staffing Specialist).

Each HR Business partner is supported by a Staffing Specialist

who coordinate with Sourcing team for Short listing CVs to fill required positions.

Recruitment System at Novartis

Sourcing team is outsourced and consists of external off-payroll associates and are responsible for the sourcing, screening and short listing of CVs.

Sourcing of CVs are done from many Job portals like Naukri, Monster.com, etc and apart from that Novartis also invites applications in its career portal for interested candidates.

Sourcing team at first identifies the resumes as per requirements and then contact them to explain them about the position and

look out for interested candidates.

Then they prepare a tracker with the general information of all candidates and forward it to staffing specialist.

Recruitment System at Novartis

Staffing Specialist cross checks the shortlisted CVs as per the requirements and then finalizes the tracker and send it forward along with resumes to the line managers for further supervision.

After the review of the Line manager, the staffing specialist locks the tracker and coordinate with the HR Business partner for deciding on the selection process which may involve a written test followed by personal interview or direct personal Interview.

Depending upon the Position, the further selection criteria is decided.

Recruitment System at Novartis

If written test is conducted, then the candidates further meeting the passing criteria go further for personal interview.

The Personal Interview is conducted by staffing specialist and HR Business partner along with the senior people from line function.

The final list of selected candidates are informed with offer letter, joining date and other joining formality requirements that has to be met.

Level 0 DFD

Level 1 DFD

Delete Switch

Delete Applicant
Initiate Deletion

Line Function Request Database

Line Function Request

Delete Line Function Request

Delete Switch

Update Requirement

Applicant Database
Confirmed Tracker Initiate Deletion Applicant Details

Line Function Request Notify Request Message

Novratis Line Function

Update Request

Validate Applicant
Validated Details

Update Applicant

Generate Request Notification Short listed applicant database

Initiate Screening Vacancy Notification

SCREEN APPLICANTS

Shortlisted Resumes

Application Detail

Updated Tracker

Update Tracker Candidate

Close Position

Close Position Message

Source

Call for written test

Shortlisted Resumes

Shortlisted Resumes

Closure Notification

Appointment Letter

Manage Tracker

Generate Closure Notification

Initiate Written Test

Offer Acceptance Letter

Written Test Applicant List

Filled Positions

Initiate Appointment Letter

Written test Request

Update Acceptance

Selected Associates

Selected Associates database

Appointment Letter request

Administer Written Test

Written test details

Exam Paper Database

Exam paper

Final Selected Candidates

Final Selected Candidates

Evaluate Written Test Administer Personal Interview

Qualified Candidates Written test Assessment and marks

Update Final Selected Candidates

Final Selected Candidates

Assessment Database

ER Diagram

Entities

Attributes

Applicant

Candidate ID, Name, Address, DOB, Phone Number, IsActiveStatus, experience, organization, from date, to date

Source

Candidate ID, Portal Type (Career/External), CVType (Fresher/Lateral), Business Function (Marketing/Operations/Finance) BP-HR ID, Job ID, Job Category, No of vacancies, Candidate ID, Staffing Specialist, Line Manager

Novartis Line Function

Short list

Candidate ID, Sourcing Associate, IsShortlisted

Result Appointment

Test Score, Interview Score, Candidate ID Candidate ID, Offer Letter Number, Joining Date, Joining Location, Documents Required

Thank You