4X4 Project Delivery

Ross Hilton ross.hilton@uni.sydney.edu.au

4x4 PROJECT DELIVERY

MANAGEMENT MANAGE & MONITOR

Resource management Risk management Status reports Scope and Cost control

LEADERSHIP SELL AND PROMOTE

Project champion at client site Progress updates Cross dependency advice Single point of contact

PLAN & ADVISE

SME for projects Methodology selection Project planning Technology

LEAD AND RESPOND

Develop fallback options Step in and make changes Obtain maximum performance Low level HR & OHS etc

4x4 PROJECT DELIVERY

MANAGEMENT MANAGE & MONITOR

Resource management Risk management Status reports Scope and Cost control

1. Resource List Defined list of all project resources Defined list of resources skills 2. Resource Costs Defined list of resource costs Agreed resource priorities & availability 3. Project Tasks Task identification workshops 4. Project WBS Tasks matched to resources in project plan 5. Project Plan Release of project plan and work scheduling 6. Project Tracking On going monitoring of plans and schedule

4x4 PROJECT DELIVERY

MANAGEMENT MANAGE & MONITOR

Resource management Risk management Status reports Scope and Cost control

1. Risk Definition Defined list of potential risk areas

2. Risk Identification Regular risk identification workshops

3. Risk Analysis Risk impact evaluation meetings

4. Risk Treatment Develop risk treatment strategies

5. Risk Monitoring On going monitoring of potential risks

6. Risk Reporting Manage and promulgate risk log

4x4 PROJECT DELIVERY

MANAGEMENT MANAGE & MONITOR

Resource management Risk management Status reports Scope and Cost control

1. Contact List Defined list of all project contacts

2. Contact Roles Defined list of roles and responsibilities

3. Communication Plan Agreed program of communications

4. Ad Hoc Report Plan Planned meeting lists for eventualities

5. Informal Communications Email and verbal updates

6. Formal Communications Newsletters and Websites

4x4 PROJECT DELIVERY

MANAGEMENT MANAGE & MONITOR

Resource management Risk management Status reports Scope and Cost control

1. Project Scope Agreed project scope

2. Change Request Process Agreed CR process including impacts Change Request log created Change request meetings for approval Change request impacts agreed 3. Cost Control Agreed project budget
3. Cost Control Management costing spreadsheet created & maintained Monthly cost reporting and predictions monthly balance to Project Plan

4x4 PROJECT DELIVERY

MANAGEMENT

1. Advise on Plans provide input on planning and success factors 2. Advise on Cost conduct preliminary cost estimations Produce +/- estimations develop cost overrun strategy

PLAN & ADVISE

SME for projects Methodology selection Project planning Technology

3. Advise on Scope Agreed scope with IT and business Produce scope document
3. Advise on delivery conduct preliminary delivery estimations Produce +/- estimations develop delivery overrun strategy

4x4 PROJECT DELIVERY

MANAGEMENT

1. Experience Investigate methodology experience Conduct Experience workshop Produce experience log 2. Methodology Evaluation Investigate success factors per methodology Investigate product/technology bias

PLAN & ADVISE

SME for projects Methodology selection Project planning Technology

3. Advise on Methodology Provide advise on project methodology Provide fall back strategy

4x4 PROJECT DELIVERY

MANAGEMENT

1. Task List Conduct planning workshop Break project into modules Break modules into tasks Obtain effort estimations per task 2. Create Project Plan Enter tasks into project plan Enter resources from Resource List Enter costs from Resource List

PLAN & ADVISE

SME for projects Methodology selection Project planning Technology

3. Test Plan Test plan against delivery Test plan against cost

4. Work Instructions Produce weekly work schedule sheets

4x4 PROJECT DELIVERY

MANAGEMENT

1. Advise on Technology Investigate options Examine case studies Examine/visit reference sites Produce technology study 2. Investigate Costs Manage tender process Obtain quotations Produce cost estimation

PLAN & ADVISE

SME for projects Methodology selection Project planning Technology

3. Investigate Life Expectancy Determine life of technology Investigate migration possibilities

4x4 PROJECT DELIVERY

1. Roadshows Develop and deliver road shows to Business maintain project visibility 2. Sell the Project Sell the project at all levels Ensure project objectives are recognised 3. Eliminate Alternatives Monitor potential competitor projects Cover alternative project scope in future features

LEADERSHIP SELL AND PROMOTE

Project champion at client site Progress updates Cross dependency advice Single point of contact

4x4 PROJECT DELIVERY

1. Status Reports Provide regular status reports to Sponsors Provide regular reports to other projects Provide milestone updates to everyone Provide status reports to the team 2. Provide Ad Hoc Reports Provide milestone updates Provide daily email updates at crucial times 3. Provide Simple updates Maintain simplistic Dashboard Updates Provide verbal updates as required

LEADERSHIP SELL AND PROMOTE

Project champion at client site Progress updates Cross dependency advice Single point of contact

4x4 PROJECT DELIVERY

1. Represent the Project Invite other project teams to presentations Attend other project presentations 2. Monitor Roadmaps Locate and monitor all roadmaps. Signoff roadmaps 3. Membership of Change Control Boards join or sit in on CCB meetings monitor proposed changes for impacts

LEADERSHIP SELL AND PROMOTE

Project champion at client site Progress updates Cross dependency advice Single point of contact

4x4 PROJECT DELIVERY

1. Be Contactable Provide all contact details to everyone PDM contact details on all documents Be present at presentations 2. Take Ownership Make decisions or recommendations Take solutions to meetings, not problems 3. Be Accountable Signoff on all decisions Support the team in disputes

LEADERSHIP SELL AND PROMOTE

Project champion at client site Progress updates Cross dependency advice Single point of contact

4x4 PROJECT DELIVERY

1. Workshop Fallback Options Investigate fallback options for major issues Create decision points to trigger fallbacks 2. Cost Fallback Options Create costings for fallback alternatives Create risk rankings for fallback alternatives Create time rankings for fallback alternatives create ranking of options

LEADERSHIP

LEAD AND RESPOND

Develop fallback options Step in and make changes Obtain maximum performance Low level HR & OHS etc

4x4 PROJECT DELIVERY

1. Own the Project Take ownership of the project Make team members take ownership 2. Project Objectives & Autonomy Clearly define project objective Allow team members autonomy 3. Fallback and change Guidelines Set issue holdup timeframes Agree upon actions on issues and holdups monitor issue log and fallback option plans Investigate migration possibilities

LEADERSHIP

LEAD AND RESPOND

Develop fallback options Step in and make changes Obtain maximum performance Low level HR & OHS etc

4x4 PROJECT DELIVERY

1. Monitor Team Performance Develop or obtain team benchmarks monitor on going performance Hold performance feedback sessions

LEADERSHIP

2. Develop Team Bonding Involve all team members in decisions Hold team member presentations Show team examples of similar projects Hold team open discussions Create team newsletter or website

LEAD AND RESPOND

3. Involve Team in Project Involve team in project planning Hold regular team project progress meetings Develop fallback options Step in and make changes Obtain maximum performance Low level HR & OHS etc

4x4 PROJECT DELIVERY

1. Staff Recruitment Where necessary recruit new team members 2. Manage workplace OH&S Disseminate OH&S policies Organise training if necessary Monitor and own OH&S for the team 3. Performance Reviews Conduct mid term performance review Conduct post project performance review

LEADERSHIP

LEAD AND RESPOND

4. Training Organise external staff training if necessary Organise internal skills dissemination. Develop fallback options Step in and make changes Obtain maximum performance Low level HR & OHS etc